Executive Assistant to Division VP Deputy Director II

CNA•Arlington, VA

2d•Hybrid

About The Position

This role serves as an Executive Assistant to the Division VP Deputy Director II, providing comprehensive administrative support to ensure smooth daily operations and protect the executive's time. The position involves anticipating needs, managing information, and facilitating strategic focus for leadership. The assistant will also mentor junior staff and coordinate high-level interactions.

Requirements

Bachelor's degree or equivalent combination of education and/or work experience.
Minimum of 5 years' high level administrative experience, including conference planning.
Microsoft Office proficiency.
Strong oral and written communication skills.
Strong organizational skills.
Strong technical skills.
Detail oriented.
Knowledge of Naval and Marine Corps terminology.
Ability to work under pressure and complete a wide variety of assignments with little or no supervision while showing tact and initiative.
Ability to anticipate and solve problems.
Flexibility in dealing with changing priorities and willingness to work extra hours when needed.
In-depth knowledge of CNA policies and procedures or ability to learn them quickly.
Must be able to obtain and maintain a security clearance.

Responsibilities

Maintain a partnership with the Division VP/ Director to protect the executive’s time, manage crucial information, and ensure daily operations run smoothly so that leadership can focus on strategic issues.
Anticipate the Division VP/ Director’s needs and proactively address potential challenges or opportunities.
Provide overall administrative support to Division Vice President, Division Deputy and/or Research Program Director., including maintaining informational databases and files, managing calendar and assisting with time management and prioritization of tasks.
Maintain awareness of Division priorities to ensure effective time management and compliance with deadlines, deliverables, and production standards.
Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
Analyze and improve administrative business processes and workflows.
Provide direction and mentor junior administrative staff, including workload management.
Build and maintain strong relationships with internal teams, external partners, and other stakeholders.
Coordinate executive interactions with many high-level individuals including foreign dignitaries, flag officers, and corporate management staff.
Make extensive national and international travel arrangements, including orders and security clearances and prepare expense vouchers.
Plan and organize logistics for conferences and other major events.
Perform other duties as assigned.