Executive Assistant (Remote, EST)

Boesen & Snow LLP • Scottsdale, AZ

2h • $32 - $37 • Remote

About The Position

Boesen & Snow Law is a well-established health and pharmacy law firm with offices in Scottsdale, Arizona, and Indianapolis, Indiana. The firm represents individual healthcare providers and businesses involved in healthcare delivery and support, including 503A, 503B, retail, specialty, and mail-order pharmacies. Its team includes 11 attorneys, three pharmacists, and 14 professional staff members.

The Executive Assistant is a trusted, high-visibility role supporting a Partner Attorney in a fast-paced, deadline-driven environment. The assistant manages the attorney’s calendar, inbox, and day-to-day administrative needs so the attorney can focus on clients and strategy. The position calls for a proactive, polished professional who takes ownership, communicates confidently with clients, handles confidential information discreetly, anticipates needs, and follows through to a high standard.

The position is ideally suited to a remote worker in the Eastern Time Zone. Some work outside regular business hours may be required, with the opportunity for overtime. Compensation is $32–$38 per hour, depending on experience.

Requirements

• At least 3 years of executive-level administrative experience.
• Experience managing a high-volume calendar and inbox for a busy executive or attorney.
• High proficiency with Microsoft Outlook, Word, and SharePoint.
• Proactive, anticipatory work style, with the ability to take ownership and follow through without close supervision.
• Exceptional organization, time management, and attention to detail.
• Strong written and verbal communication skills.
• High level of discretion, professionalism, and judgment.

Nice To Haves

• Administrative experience in a law firm or professional services environment.
• Experience with Clio.

Responsibilities

• Manage a complex calendar covering client calls, deadlines, travel, and meetings, and protect the attorney’s time.
• Monitor and triage the attorney’s inbox daily, ensuring timely client responses and clear visibility of deadlines.
• Draft and proofread correspondence, reports, and client communications.
• Coordinate travel, expense reports, and receipts.
• Review the attorney’s daily time entries for accuracy before submission.
• Organize client files and documents in SharePoint and Clio according to firm naming standards.
• Meet regularly with the attorney to review priorities and upcoming deliverables.
• Support onboarding, special projects, and firm initiatives as needed.
• Identify opportunities to improve systems and workflows.

Benefits

• Health insurance with a 100% employer-sponsored plan at every coverage level, including family coverage.
• Dental insurance.
• Vision insurance.
• Paid time off.
• 401(k) with employer matching.
• Professional development opportunities.
• Opportunity for overtime.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed