Executive Assistant (open to remote)

Reinsurance Group of America, Incorporated • Chesterfield, NV

1d • $57,300 - $81,870 • Remote

About The Position

Under supervision, the Executive Assistant performs complex, highly responsible, and confidential secretarial and administrative support for executive-level management and the related department. The role prepares correspondence, spreadsheets, reports, and PowerPoint presentations; manages complex Outlook calendars; coordinates travel, meetings, conference calls, and events; and supports onboarding and expense reporting. It also handles executive-level communications, assigned projects, departmental records and file-sharing resources, and office management. The position collaborates with internal teams, coordinates with Procurement and Legal on contracts, supports vendor invoice review and coding, and helps facilitate team-building events and relationships across RGA’s administrative assistant network.

The role is open to remote work. RGA describes itself as a purpose-driven global reinsurance company focused primarily on life- and health-related solutions. Compensation is listed at $57,300–$81,870 annually, with an annual bonus plan for all roles; some positions may be eligible for a long-term equity incentive plan. RGA also offers a range of health, retirement, and other employee benefits.

Requirements

• High school diploma, GED, or equivalent experience.
• At least 7 years of secretarial and administrative experience.
• Experience in a global business enterprise operating across multiple continents, time zones, and cultures.
• Prior experience working in a fast-paced environment.
• Advanced Microsoft Word skills and intermediate Excel and PowerPoint skills.
• Intermediate math skills.
• Ability to maintain a high level of confidentiality and work independently.
• Flexibility, initiative, and accountability.
• Intermediate oral and written communication skills, including the ability to share and impart knowledge.
• Ability to adapt quickly to new methods and work under tight deadlines and stressful conditions.
• Ability to set goals, multitask, prioritize workload, and balance detail with departmental goals and objectives.
• Intermediate investigative, analytical, and problem-solving skills.
• Ability to work well within a team and participate in department projects.
• Ability to coordinate projects and handle changing priorities.
• Ability to foster customer service, liaise cross-functionally, and maintain a positive and professional image.

Nice To Haves

• Associate’s degree or bachelor’s degree in arts or sciences.
• At least 4 years of project coordination experience.
• Direct business-to-business client experience.

Responsibilities

• Prepare general to complex correspondence, spreadsheets, reports, PowerPoint presentations, and presentation materials.
• Schedule and maintain complex Outlook calendars and oversee and coordinate internal and external events.
• Coordinate travel and accommodations, schedule meetings and conference calls, prepare and submit expense reports, and support onboarding of new resources.
• Handle executive-level internal and external communications, including phone calls, voicemails, emails, letters, and memos.
• Manage assigned projects and provide administrative assistance on special projects.
• Maintain departmental file-sharing resources and intranet sites as requested.
• Manage electronic and paper records, including organization, retrieval, archiving, and storage.
• Oversee and perform office management and general administrative duties, including mail handling, filing, copying, faxing, and scanning.
• Liaise with internal cross-functional teams to support collaboration, communication, and awareness of department priorities.
• Coordinate with Procurement and Legal to support timely contract execution in accordance with company policy.
• Perform vendor management activities, including initial invoice review and coding to support timely approval and payment.
• Facilitate team-building events and build and maintain relationships with RGA’s administrative assistant network.

Benefits

• Annual bonus plan available for all roles.
• Some positions are eligible for participation in a long-term equity incentive plan.
• Health, retirement, and other employee benefits.
• Opportunity to learn from diverse colleagues around the world.
• Respectful and welcoming work environment that fosters individuality and encourages pioneering thought.
• Career development potential and global opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED