Executive Assistant, Chief Growth Officer

Filevine•Salt Lake City, UT

91d•Hybrid

About The Position

The Executive Assistant to the Chief Growth Officer (CGO) serves as a strategic business partner to executive leadership and an extension of the CGO’s office. The role optimizes executive time, supports cross-functional alignment, and helps move go-to-market (GTM) priorities from strategy to execution. Responsibilities include managing executive calendars and requests, coordinating company and executive cadences, tracking expenses and travel, translating CGO directives into project plans, facilitating leadership meetings, maintaining project documentation, monitoring initiative progress and risks, and managing vendors and promotional or event materials. The position is hybrid or in-office for candidates based in or near Salt Lake City, San Francisco, Chicago, or New York; candidates outside those areas are eligible for remote work. Filevine describes itself as a Legal AI company providing a unified platform for legal work.

Requirements

At least 4 years of experience in a fast-paced, high-growth environment as an Executive Assistant, Senior Project Coordinator, or Operations Lead.
Strong familiarity with sales cycles, marketing funnels, go-to-market motions, and cross-functional revenue teams.
Demonstrated ability to build trust, hold senior leaders accountable, and move multi-departmental initiatives forward without formal authority.
Exceptional written communication and presentation-building skills, including creating leadership meeting deck narratives.
Proficiency with Outlook or Google Workspace, Zoom, Slack, Salesforce, ClickUp or Asana, Navan or Expensify, and Domo.
Bachelor’s degree in Business, Marketing, or Communications, or equivalent practical experience.

Responsibilities

Manage a complex, high-volume calendar, prioritizing strategically.
Filter internal and external requests, protect executive focus, and maintain discretion and confidentiality.
Coordinate executive and company cadences, including QBRs, leadership offsites, Revenue Kick-Offs, and executive sponsor meetings.
Track executive expenses, manage travel logistics, and oversee budget processing across growth initiatives.
Translate CGO directives into structured project plans and track deliverables across cross-functional GTM teams.
Prepare agendas, capture action items, and ensure timely accountability from stakeholders in executive leadership meetings.
Maintain project briefs, timelines, RACI matrices, and other documentation as a single source of truth for CGO-led initiatives.
Monitor project flow across revenue and marketing organizations and raise risks or resource blockers to the CGO early.
Manage external agency and vendor relationships, process invoices, and monitor spend against allocated budgets.
Coordinate promotional assets and event collateral for executive-led growth and partner initiatives.
Connect sales, marketing, product, and revenue operations to support alignment on CGO goals.
Design and maintain operating cadences, decision-making frameworks, executive agendas, and meeting follow-through.
Identify cross-functional bottlenecks early and help keep projects on track.