Executive Assistant - AIG Finance, IT & HR

Thermo Fisher Scientific•Waltham, MA

3d•$35 - $52•Onsite

About The Position

As an Executive Assistant at Thermo Fisher Scientific, you'll support senior leadership in their mission to make the world healthier, cleaner and safer. You'll serve as a trusted partner to executives, managing complex calendars, coordinating travel, and ensuring seamless communication across the organization. Your exceptional organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks. You'll collaborate with teams, coordinate meetings and events, and manage special projects to completion. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities. We are seeking a highly skilled and adaptable Executive Assistant to support three (3) fast-paced, results-driven Group Executives in our Analytical Instrument Group (AIG): Vice President, Finance; Vice President, IT and Vice President, Human Resources, all based in Waltham. This role requires a proactive, resourceful individual capable of managing complex calendars, coordinating international and domestic travel, and planning strategic meetings and events. The ideal candidate will thrive in a dynamic environment and possess the organizational agility to navigate a steep learning curve—quickly grasping our business structure and leadership styles.

Requirements

High school diploma required with minimum of five (5) years of executive administrative experience, OR Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.
Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
Outstanding organizational and time management skills with the ability to manage multiple competing priorities
Strong written and verbal communication skills with exceptional attention to detail and professional presence
Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership
Experience managing complex calendars across multiple time zones
Experience coordinating complex international travel and detailed logistics, including managing visa requirements
Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
Proven ability to work independently, anticipate needs, and proactively solve problems
Strong project management and event planning capabilities
Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships
Ability to adapt quickly in a fast-paced, dynamic environment with shifting priorities
Flexibility to support global teams and occasionally work outside standard business hours
Must be legally authorized to work in the United States without sponsorship.
Must be able to pass a comprehensive background check, which includes a drug screening.

Nice To Haves

Preferred Fields of Study: Business Administration, Secretarial Science or related field

Responsibilities

Manage complex calendars for three Group Executives.
Coordinate international and domestic travel.
Plan strategic meetings and events.
Serve as a trusted partner to executives.
Ensure seamless communication across the organization.
Manage confidential information.
Handle multiple high-priority tasks.
Collaborate with teams.
Manage special projects to completion.
Deliver outstanding administrative support.
Coordinate complex calendars across multiple time zones.
Coordinate complex international travel and detailed logistics, including managing visa requirements.
Manage expense management systems.
Support global teams.
Occasionally work outside standard business hours.