Executive Assistant - Global Sales & Corporate IT

Thermo Fisher Scientific•Hillsboro, OR

8d•Hybrid

About The Position

As an Executive Assistant at Thermo Fisher Scientific, you will support two Vice Presidents—the Vice President, Global Sales, MSD and the Vice President of AI, Automation and Data—with light support for an additional Senior Director, Global Commercial Operations. You will serve as a trusted partner to executives by managing complex calendars, coordinating travel, and enabling seamless communication across the organization. The role requires strong organization, discretion, and a proactive approach to confidential information and competing priorities. You will collaborate with teams, coordinate meetings and events, and manage special projects through completion, providing administrative support that allows executives to focus on strategic priorities. The position is based onsite in Hillsboro, Oregon, with a 4:1 location requirement: four days onsite and one day remote. Relocation assistance is not provided. Applicants must be legally authorized to work in the United States without sponsorship and be able to pass a comprehensive background check, including drug screening. The schedule is standard Monday through Friday, with flexibility to occasionally work outside standard business hours to support global teams.

Requirements

High school diploma and at least five years of executive administrative experience, or a bachelor's degree and at least two years of executive assistant experience supporting senior leadership.
Expert proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams.
Strong organizational and time-management skills, including the ability to manage competing priorities.
Strong written and verbal communication skills, attention to detail, and professional presence.
Ability to handle highly confidential and sensitive information with discretion and sound judgment.
Interpersonal skills to work effectively with all organizational levels, including senior leadership.
Experience managing complex calendars across multiple time zones.
Experience coordinating complex international travel and logistics, including visa requirements.
Proficiency with expense management systems such as Concur and virtual meeting platforms.
Ability to work independently, anticipate needs, and proactively solve problems.
Ability to adapt quickly in a fast-paced environment with shifting priorities.
Flexibility to support global teams and occasionally work outside standard business hours.
Must be legally authorized to work in the United States without sponsorship.
Must be able to pass a comprehensive background check, including drug screening.

Nice To Haves

Preferred fields of study include Business Administration, Secretarial Science, or a related field.
Experience supporting senior leadership in a global corporate environment is preferred.
Strong project management and event planning capabilities.
Collaborative mindset and ability to work effectively in a global, matrixed environment and build cross-functional relationships.

Responsibilities

Support two Vice Presidents and provide light support to one Senior Director.
Manage complex executive calendars across multiple time zones.
Coordinate complex international travel and detailed logistics, including visa requirements.
Help ensure seamless communication across the organization.
Handle confidential and sensitive information with discretion and sound judgment.
Coordinate meetings and events.
Manage special projects through completion.
Anticipate executive needs and proactively solve problems.
Provide occasional support outside standard business hours for global teams.