Executive Assistant - Global Sales & Corporate IT

Thermo Fisher Scientific•Hillsboro, OR

9d•Hybrid

About The Position

As an Executive Assistant at Thermo Fisher Scientific, you will support two Vice Presidents—the Vice President, Global Sales, MSD and the Vice President of AI, Automation and Data—with light support for one additional Senior Director of Global Commercial Operations. You will serve as a trusted partner to executives by managing complex calendars, coordinating travel, and supporting seamless communication across the organization. The role involves handling confidential information and multiple high-priority tasks, collaborating with teams, coordinating meetings and events, and managing special projects through completion. You will provide proactive administrative support that enables executives to focus on strategic priorities. The position is based in Hillsboro, Oregon, and follows a 4:1 location requirement: four days onsite and one day remote. Relocation assistance is not provided. Candidates must be legally authorized to work in the United States without sponsorship and must pass a comprehensive background check, including drug screening. The role requires flexibility to support global teams and occasionally work outside standard business hours.

Requirements

High school diploma and at least five years of executive administrative experience, or a bachelor's degree and at least two years of executive assistant experience supporting senior leadership.
Expert proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams.
Outstanding organizational and time management skills, including the ability to manage competing priorities.
Strong written and verbal communication skills, exceptional attention to detail, and professional presence.
Ability to handle highly confidential and sensitive information with discretion and sound judgment.
Exceptional interpersonal skills and ability to interact effectively with all organizational levels, including senior leadership.
Experience managing complex calendars across multiple time zones.
Experience coordinating complex international travel and detailed logistics, including visa requirements.
Proficiency with expense management systems such as Concur and with virtual meeting platforms.
Ability to work independently, anticipate needs, and proactively solve problems.
Strong project management and event planning capabilities.
Collaborative approach and ability to work effectively in a global, matrixed environment and build cross-functional relationships.
Ability to adapt quickly to a fast-paced, dynamic environment with shifting priorities.
Flexibility to support global teams and occasionally work outside standard business hours.
Must be legally authorized to work in the United States without sponsorship.
Must pass a comprehensive background check, including drug screening.

Nice To Haves

Preferred field of study: Business Administration, Secretarial Science, or a related field.
Executive assistant experience supporting senior leadership in a global corporate environment.

Responsibilities

Support two Vice Presidents and provide light support to one additional Senior Director.
Manage complex executive calendars, including across multiple time zones.
Coordinate complex international travel and detailed logistics, including visa requirements.
Help ensure seamless communication across the organization.
Handle confidential and sensitive information with discretion and sound judgment.
Collaborate with teams and coordinate meetings and events.
Manage special projects through completion.
Anticipate executives’ needs and proactively solve problems.
Provide administrative support that enables executives to focus on strategic priorities.