Executive Assistant to the COO
About The Position
RIVO is an employee-centric financial services company located in downtown San Diego, built on its core values of Respect, Integrity, Value, and Opportunity. The Executive Assistant will support the Chief Operating Officer as a trusted partner, helping drive efficiency, organization, and execution across a range of priorities. This role is suited to a highly professional, polished, proactive person who thrives in a fast-paced environment, communicates confidently, anticipates needs, and takes pride in delivering exceptional results. The role manages the COO’s calendar and priorities, prepares the executive for meetings and key interactions, supports communication and collaboration across the organization, coordinates special projects and travel, and assists with events and vendors. It also identifies workflow improvements and uses technology, including AI tools, to enhance productivity and executive effectiveness.
Requirements
- Exceptional verbal and written communication skills and the ability to interact professionally at all levels.
- Executive presence, sound judgment, and a high degree of professionalism.
- Proven ability to anticipate needs, think proactively, and solve problems independently.
- Strong discretion and experience handling sensitive and confidential information.
- Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
- Resourcefulness, attention to detail, and accountability for outcomes.
- Proficiency with Microsoft Office, Outlook, Teams, and modern productivity tools.
- Comfort using AI tools to improve efficiency and streamline work processes.
Responsibilities
- Manage a complex calendar, evaluate competing demands, and optimize scheduling so priorities are addressed effectively.
- Serve as the primary point of contact for scheduling requests and executive availability.
- Prepare the COO for meetings, presentations, and key interactions by gathering information, preparing briefing materials, tracking action items, and coordinating follow-up.
- Partner with leadership and management across the organization, draft professional communications, and facilitate communication with internal and external stakeholders.
- Drive special projects and key initiatives by tracking deliverables, coordinating resources, and ensuring deadlines are met accurately and accountably.
- Coordinate executive travel, meetings, appointments, and other logistics.
- Support event planning and execution, and maintain relationships with vendors and external partners as needed.
- Identify opportunities to improve workflows, leverage technology, and use AI tools to enhance productivity, organization, and executive effectiveness.
Benefits
- Up to $5,000 annually in childcare reimbursement.
- Access to fertility treatment coverage.
- Free weekly group workouts.
- Company happy hours and company-wide events.
- Access to Padres season-long raffle drawings for tickets in the RIVO ticket section.
- Free coffee, energy drinks, and snacks.
- Company-paid parking or MTS pass.
- Opportunity to earn a perfect attendance incentive.
- Company-paid holidays and PTO.
- Medical, dental, and vision plans with a 70/30 cost share.
- 401(k) plan with employer matching.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
