Executive Assistant to MGB International President and Executive Directors

Mass General Brigham•Somerville, MA

3d•$31 - $45•Hybrid

About The Position

The Executive Assistant supports the MGB International President, the Executive Director of Business Development, and the Regional Leader of the Americas. The role provides critical administrative and operational support to the President, whose responsibilities include advancing MGB’s global mission and reputation and who has significant international scheduling needs. The position also supports two or more executive directors of business development who lead a global enterprise focused on international patient services, global advisory work, and transformational partnerships. MGB International operates across multiple countries and time zones and works with senior executives, healthcare systems, government and Ministry of Health stakeholders, international partners, and other high-profile external organizations. Dedicated executive support helps senior leaders focus on business development, strategic partnerships, revenue growth, and execution of MGB International’s strategic priorities. The Executive Assistant performs complex administrative and operational duties with minimal supervision, exercises initiative and independent judgment, and may handle sensitive and confidential matters. The position is hybrid, based at 399 Revolution Drive, and scheduled for 40 hours per week on the day shift.

Requirements

Associate’s degree required; experience cannot substitute for a degree.
Five to seven years of experience as an administrative assistant to senior leader(s).
Strong technology and Microsoft Office skills, including advanced Outlook, Word, Excel, and PowerPoint.
Ability to proofread and edit written documents.
Ability to manage complex phone calls, provide detailed information, and resolve more complex issues as appropriate.
Highly proficient phone, verbal, and written communication skills.
Ability to handle sensitive information and situations with poise and professionalism.
Strong organizational, coordination, and judgment skills.
Ability to prioritize effectively, solve problems, and troubleshoot.
Ability to analyze situations and determine the best course of action within established guidelines.
Basic math knowledge and some bookkeeping knowledge.
Advanced understanding and use of medical terminology, and comprehension of billing and fiscal information.
Ability to demonstrate leadership in a team environment, including guiding, orienting, training, and assisting other administrative staff.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Perform secretarial and administrative duties for senior leaders or a board member.
Manage schedules and arrange appointments, travel, and meetings, including coordinating documents, refreshments, resources, and conference calls.
Prepare correspondence, meeting minutes, and executive summaries.
Maintain files and office supplies; maintain budget records; reconcile and verify expenses; and complete reimbursements.
Use analysis, initiative, and independent judgment in completing work.
Remain knowledgeable of corporate policy.
Interpret and communicate executive or board intent to other employees when needed.
Perform payroll functions for the executive team.
Assist other administrative and executive assistants, and potentially assist with staff orientation and training.
Handle sensitive, complex, and confidential contacts or matters.
Complete the most complex tasks under minimal supervision.