Executive Secretary E10 - Administrative Assistant to Assistant Directors

State of Michigan•Lansing, MI

2d•Hybrid

About The Position

Serve as the Administrative Assistant to the Assistant Division Directors of the Department of Environment, Great Lakes, and Energy’s (EGLE) Drinking Water and Environmental Health Division (DWEHD). Perform a full range of administrative and executive support activities, which may at times be highly confidential or sensitive. The position is based at the Deborah A. Stabenow Building in Lansing, Michigan. The selected candidate may be eligible for a hybrid or fully remote work schedule, with occasional travel to the official work location for fully remote schedules. Remote work must be completed within Michigan from a safe, professionally appropriate workspace that allows privacy, minimizes distractions, and has secure internet access. Relocation expenses are not reimbursed. EGLE’s mission is to protect Michigan’s environment and public health by managing air, water, land, and energy resources. The department describes its workplace as positive, professional, and supportive, and emphasizes respect for differences and equitable environmental outcomes. Applicants must attach a cover letter, resume, and official college transcript if applicable; failure to do so may result in screening out. Application materials may be used to verify responses to supplemental questions.

Requirements

High school completion or an equivalent educational level.
Five years of administrative support experience in which using a personal computer to prepare correspondence, reports, or charts, or to enter, retrieve, or update information, is an essential part of the work; including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or one year equivalent to Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.
Submit a cover letter and resume with the application.
Submit an official college transcript if applicable.

Responsibilities

Maintain the Assistant Division Directors’ schedules, including meetings and travel arrangements.
Process incoming mail and determine the appropriate response.
Work with section and unit managers to provide guidance and direction from the Assistant Directors.
Prioritize incoming calls and work, and alert the Assistant Directors accordingly.
Serve as backup for the Senior Executive Management Assistant 11 (SEMA 11).
Provide administrative support to the Data Applications Support Unit (DASU) and the Enforcement Unit (EU).
Perform administrative and executive support activities that may involve highly confidential or sensitive matters.