Directors' Assistant

Sony Pictures Animation•Los Angeles, CA

About The Position

The Directors’ Assistant provides administrative and production support to two Directors at Sony Pictures Animation. The role manages the Directors’ day-to-day schedules, coordinates meetings and communications, and keeps materials, information, and follow-up organized throughout the filmmaking process. Working closely with production management and creative teams, the Assistant anticipates needs, navigates changing priorities, and helps the Directors stay focused on creative work. Sony Pictures Animation is an animation studio based in Los Angeles, California, creating feature animation and animated series with artists from around the world. The studio empowers filmmakers to lead the creative process and aims to produce bold and innovative visual storytelling.

Requirements

2–5 years of administrative, production office, or related experience.
Excellent organizational skills and attention to detail, including the ability to manage a busy calendar and competing requests.
Strong interpersonal, verbal, and written communication skills, including professional phone and email etiquette.
Ability to anticipate needs, identify potential issues, and solve problems resourcefully.
Sound judgment and demonstrated discretion with sensitive information.
Ability to remain calm, flexible, and dependable in a fast-paced creative environment.
Strong follow-through and ability to work independently while collaborating with colleagues across departments.
Ability to take direction, respond constructively to feedback, and exercise initiative when appropriate.
Familiarity with the animation production process and an interest in visual storytelling.
Proficiency with Google Workspace, including Gmail, Google Calendar, Docs, and Sheets, as well as Word, Excel, and PowerPoint.
Ability to support in-person and remote meetings and learn new tools and workflows.
Flexibility to work occasional overtime as production needs require.

Nice To Haves

Experience supporting a filmmaker or creative executive.
Previous animation studio or film production experience.
Familiarity with Adobe Acrobat, Photoshop, Final Draft, or production tracking tools.
Bachelor’s degree or equivalent experience.

Responsibilities

Manage the Directors’ calendars and coordinate meetings, creative reviews, screenings, recording sessions, and other commitments with production management.
Anticipate scheduling conflicts, communicate changes promptly, and balance creative priorities with production needs.
Answer, screen, and coordinate phone calls; manage correspondence and maintain contact lists.
Prepare and organize agendas, scripts, reference materials, and other documents for meetings and creative discussions.
Attend meetings as requested, take accurate notes, and organize and distribute approved information and follow-up items.
Liaise between the Directors, producers, production management, studio departments, and external contacts, exercising judgment about priorities and confidentiality.
Work with production coordinators and department teams to ensure the Directors have current materials and information for reviews and decisions.
Maintain organized files of scripts, notes, research, presentations, and other creative materials; track revisions and handle distribution appropriately.
Provide creative support as requested, including reading and summarizing material, gathering visual and story research, and assembling reference materials.
Arrange travel, prepare detailed itineraries, and process expense reports accurately and on time.
Coordinate meeting logistics, including room reservations, video conferencing, presentation setup, and catering as needed.
Help coordinate the Directors’ participation in studio events, presentations, and approved publicity commitments with the appropriate departments.
Handle confidential creative, business, and personnel information with discretion.
Provide additional administrative and production support as assigned.