Executive Secretary and Administrative Assistant

Cynet Systems • Albany, NY

8d

About The Position

Our client is seeking a dependable, detail-oriented, and highly motivated Executive Secretary and Administrative Assistant to provide administrative and clerical support in a fast-paced, high-volume office environment. The successful candidate will be able to work independently and as part of a team, multitask, and adapt as assignments, deadlines, and priorities change. The role requires knowledge of office administration and management, business communications, proper grammar, punctuation, and spelling, as well as the ability to take notes.

Requirements

• High school diploma or equivalent.
• At least 5 years of experience working for a department of health.
• Excellent working knowledge of Microsoft Office, specifically Word and Excel.
• Ability to enter data into and extract data from electronic databases.
• Ability to work independently and on a team with different personalities.
• Ability to handle multiple, shifting priorities.
• Good organizational skills, including the ability to organize information into reports.
• Knowledge of office administration and management, proper grammar, punctuation, and spelling, and business communications.
• Ability to take notes.
• Willingness and ability to multitask and move between assignments as deadlines and priorities change.

Nice To Haves

• Certification in Microsoft Office products.
• Knowledge and experience with computer information systems and computer programming.
• Bachelor's degree.
• Familiarity with and knowledge of the Health Commerce System and the Statewide Financial System.

Responsibilities

• Prepare reports and handle information requests.
• Perform clerical functions, including preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Screen incoming correspondence, refer it to appropriate staff, and follow up to ensure timely responses.
• Format documents in Word and Excel.
• Maintain tracking and database systems.
• Receive and process mail; fax, scan, photocopy, email, and upload documents.
• Perform data entry and maintain paper and electronic filing systems.
• Troubleshoot issues for staff, including IT issues.
• Handle other ad hoc assignments as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED