V101-Executive Assistant-Legal Executive Assistant
About The Position
Job Duck is hiring a remote Executive Assistant to support a fast-paced legal team with administrative and operational functions. The role involves organizing case documentation, maintaining accurate digital records, processing incoming correspondence, and ensuring attorneys and case managers can access current information. The Executive Assistant handles confidential materials, updates case management systems, and adapts to changing priorities with accuracy and discretion. The position suits a proactive, detail-oriented professional who enjoys creating structure, resolving administrative challenges, and supporting a collaborative team. Monthly compensation is USD 1,060 to 1,150. The scheduled hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Eastern Time.
Requirements
- Previous administrative, executive assistance, legal support, document management, or records management experience.
- Strong experience organizing, reviewing, renaming, and maintaining high volumes of digital documents.
- Ability to handle confidential information carefully and follow established privacy and redaction procedures.
- Ability to manage multiple priorities and respond effectively to time-sensitive requests.
- Strong written communication, organizational, research, and follow-up abilities.
- Experience maintaining accurate contact details, case information, and digital filing systems.
- Ability to identify incomplete, duplicated, unclear, illegible, or incorrectly filed documentation.
- Required software and tool: Filevine.
- English language.
Nice To Haves
- Experience supporting attorneys, case managers, litigation teams, or other professional services teams.
Responsibilities
- Balance recurring responsibilities with changing team priorities to support efficient daily operations.
- Identify and report filing, access, information, and system issues that may affect the accuracy or availability of case records.
- Confirm updates are applied to the correct contacts and matters to prevent duplicate or inconsistent records.
- Maintain accurate contact records for attorneys, vendors, clients, and other relevant parties.
- Monitor and process incoming faxes, mailroom items, court filings, and other case-related correspondence.
- Review case-related documents for confidential information requiring redaction and verify redacted documents before distribution.
- Maintain structured digital filing systems so documents remain properly categorized, accessible, and easy to retrieve.
- Respond to time-sensitive requests and assist with additional administrative assignments.
- Provide ongoing administrative support to attorneys, case managers, and other litigation team members.
- Research and verify attorney information, including contact details and professional photographs.
- Update case records as new documentation and information become available.
- Maintain and update case files in Filevine, including court filings, litigation documents, discovery materials, and related records.
- Route incoming documentation to the appropriate case files and team members.
- Redact Social Security numbers, banking details, insurance payment information, and other sensitive information according to established instructions.
- Identify incomplete, duplicated, unclear, illegible, or incorrectly filed documents and coordinate appropriate follow-up.
- Process high volumes of digital records while maintaining accuracy, consistency, and attention to detail.
- Review, organize, rename, and file incoming documents and photographs according to established naming conventions and filing procedures.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
