V101- Bilingual Executive Support Specialist
About The Position
Join Job Duck as a Bilingual Executive Assistant, providing administrative and operational support to senior leadership in a fast-paced immigration law environment. The role involves managing calendars, coordinating meetings, tracking priorities, and helping ensure tasks and deadlines remain on schedule. You will also support academic responsibilities, prepare presentations, communicate with clients, and assist with special projects in English and Spanish. The position is remote and scheduled Monday through Friday, 8:30 AM to 5:30 PM Eastern Time. Monthly compensation ranges from $1,060 to $1,150 USD.
Requirements
- At least 1 year of experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
- Excellent written and verbal communication skills in English and Spanish.
- Excellent organizational and time-management skills.
- Experience managing multiple calendars and complex schedules.
- Strong attention to detail and commitment to accuracy.
- Ability to manage multiple priorities, deadlines, and competing requests.
- Ability to anticipate needs and follow through on commitments.
- Ability to work independently and collaborate effectively with a remote team.
- Professional discretion when handling confidential information.
Nice To Haves
- Experience supporting senior leadership.
- Familiarity with immigration law or previous experience working in a law firm.
- Experience with task management platforms, project coordination, and presentation preparation.
Responsibilities
- Coordinate meetings with team members, clients, and other relevant parties.
- Track tasks, priorities, and follow-up items in BloomGrowth.
- Communicate with clients and team members in English and Spanish by phone and email.
- Assist with scheduling and tracking personal appointments and commitments as requested.
- Handle confidential and sensitive information professionally and discreetly.
- Send reminders and follow up on meetings, commitments, and important deadlines.
- Identify opportunities, propose relevant events, and coordinate participation when appropriate.
- Maintain organized task lists, calendars, and follow-up systems.
- Provide administrative assistance for special projects and initiatives.
- Coordinate schedules and deadlines related to academic projects and other commitments.
- Help prepare teaching materials, presentations, and PowerPoint slides.
- Send appointment confirmations, reminders, and follow-up communications.
- Organize and prioritize daily tasks to help ensure responsibilities are completed on time.
- Manage executive calendars, schedule appointments, and coordinate meetings.
- Recommend practical ways to improve organization, coordination, and efficiency.
- Identify upcoming priorities, scheduling conflicts, and outstanding tasks.
- Assist the Managing Attorney with academic and teaching-related administrative responsibilities.
- Direct messages, requests, and pending items to appropriate individuals and help ensure they are addressed promptly.
- Serve as a point of contact for internal coordination and external communications.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
