Executive Assistant, CEO Onsite in Brentwood

HarmonyCares•Brentwood, TN

11d•Onsite

About The Position

The Executive Assistant, CEO provides high level administrative and operational support to the Chief Executive Officer and executive leadership team. This role is responsible for managing executive schedules, coordinating in-person meetings and events, and serving as a front-facing representative of the organization. This position plays a critical role in ensuring the smooth operation of the Nashville headquarters, supporting leadership interactions, and maintaining a high level of professionalism, discretion, and responsiveness in a dynamic environment.

Requirements

High School Diploma or equivalent
5+ years of executive level support experience
Strong organizational and communication skills
Ability to handle sensitive information with discretion
Sound judgement in prioritization and decision making
Proficient with computers and working with MS Office Suite

Nice To Haves

Previous experience in the healthcare industry
Associate’s degree in business or a related field
8+ years of experience supporting C-suite executives

Responsibilities

Mange complex, high volume calendars for executive leaders while prioritizing competing demands
Coordinate travel, itineraries, and logistics
Prepare materials for meetings, presentations, and board interactions
Serve as primary onsite administrative support for executive leadership in Nashville
Coordinate and support in person meetings and events
Act as front desk reception for visitors and internal stakeholders
Plan and execute onsite meetings including logistics, catering, and space coordination
Ensure seamless execution of executive and leadership events
Employees will be required to perform other job-related assignments as requested