Executive Assistant to CEO

Bedford Staffing•,

21h•$130,000 - $195,000•Remote

About The Position

A thriving robotics company that is shaping the future of hospitality is searching for an executive assistant to support its CEO. As an executive assistant, you will be responsible for managing a variety of projects that will redefine hospitality. The ideal candidate for this dynamic position is someone who is passionate about technology and excited about the prospect of forward progress.

Requirements

Experience providing administrative support at the executive level.
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and experience managing digital calendar systems across multiple time zones.
Exceptional written and verbal communication skills, with a proven ability to draft polished corporate correspondence and interact confidently with senior leadership.
Strong organizational and project management skills, with the ability to prioritize competing tasks, meet tight deadlines, and pivot when necessary.
A proactive, solutions-oriented mindset with a strong ability to anticipate needs, troubleshoot scheduling conflicts, and resolve logistical issues independently.
Demonstrated ability to handle highly sensitive, confidential business and personal information with absolute integrity and sound judgment.
Ability to maintain a calm, professional demeanor under pressure and adapt to shifting priorities or changing business needs.

Responsibilities

Manage and optimize complex, rapidly changing calendars, prioritizing meeting requests and protecting the executive’s time for strategic work.
Act as the primary gatekeeper for the executive's inbox, screening inbound communication, drafting professional correspondence, and responding on behalf of the executive when appropriate.
Arrange comprehensive, end-to-end domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries.
Prepare meeting agendas, attend high-level discussions to capture minutes, and track deliverables and action items to ensure timely follow-up.
Draft, edit, and format high-quality documents, executive briefs, and slide presentations using Microsoft Office tools.
Track, organize, and reconcile monthly expense reports and credit card statements in alignment with company policy.
Serve as a discrete and reliable bridge for communication between the executive, internal leadership teams, board members, and external partners.
Assist with ad-hoc projects, conducting preliminary research and tracking timelines to support the executive's strategic initiatives.
Handle highly sensitive business, financial, and personal information with the utmost discretion and professionalism.