Executive Assistant to CEO

Samaya AI • Mountain View, CA

10h • Hybrid

About The Position

We’re looking for a highly organized, proactive, and adaptable Executive Assistant to support our CEO while helping manage our Mountain View office operations. This role is ideal for someone who thrives in fast-paced startup environments, enjoys creating structure out of ambiguity, and takes pride in enabling others to do their best work. You’ll operate as an operational partner to the CEO and broader executive team while also serving as a key driver of office management and executive coordination across the company. This is a hands-on role that requires exceptional judgment, communication skills, attention to detail, and the ability to balance multiple priorities simultaneously.

Requirements

• 4-6 years of experience as an Executive Assistant supporting senior executives or founders
• Experience working in a fast-paced startup or high-growth environment
• Exceptional organizational, written and verbal communication skills with strong attention to detail
• Strong AI literacy and comfortable using AI in day-to-day workflows
• Great judgment and ability to handle sensitive and confidential information with discretion
• Proven ability to manage multiple priorities, remain curious and resourceful, and adapt quickly in dynamic environments
• Strong proficiency with Google Workspace, Slack, Notion, and other productivity tools

Nice To Haves

• Direct support of a CEO or founder
• Background managing office operations or workplace coordination
• Track record coordinating travel and complex scheduling across time zones
• Strong project coordination or operational support background
• Experience in helping build internal processes and improving organizational efficiency
• High level of emotional intelligence, professionalism, and interpersonal communication skills

Responsibilities

• Provide comprehensive support to the CEO, as well as some support to executive team as required, including: managing complex calendars, scheduling meetings, and coordinating priorities across internal and external stakeholders
• Own and manage the CEO’s calendar and travel plans with strong prioritization and time management
• Prepare meeting agendas, and track action items, deadlines, commitments to ensure timely execution
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics
• Assist with internal and external communications on behalf of the CEO when appropriate
• Help the CEO stay focused on key priorities by proactively identifying opportunities to improve efficiency and organization
• Assist with planning and execution of operational and administrative projects across the company
• Oversee day-to-day operations of the Mountain View office to ensure a welcoming, productive, and efficient environment that reflects company culture and values
• Manage relationships with vendors, building management, and service providers
• Coordinate office supplies, equipment, snacks, SWAG, and facilities maintenance
• Organize office events, team lunches, celebrations, and onsite activities
• Support workspace planning and office growth initiatives

Benefits

• Access comprehensive health insurance, including medical, dental, vision, flexible spending account (FSA), and short-term disability.
• Support for your long-term financial wellbeing with a 401(k) and pre-tax benefits (e.g. commuting).
• Enjoy flexibility to rest and recharge as needed, with unlimited PTO (Paid Time Off).
• Work flexibly with a hybrid setup — typically team members spend a minimum of three days in the office per week.
• Grow and connect with a travel budget that encourages conference attendance, customer visits, and team gatherings.
• Create your ideal workspace with an office equipment allowance to set up what works best for you.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed