Executive Assistant to CEO

THRIVE BEHAVIORAL HEALTH INC•Warwick, RI

3d•Onsite

About The Position

As a CCBHC (Certified Community Behavioral Health Clinic), Thrive Behavioral Health provides a comprehensive range of high quality mental health and substance use disorder services that are accessible to all members of our community regardless of insurance status or ability to pay. This role provides administrative support to the office of the President/CEO. The schedule is Monday-Friday, First Shift, with 16 hours per week to start. The salary starts at $25 per hour.

Requirements

Associate’s degree in office administration, administrative assistance, or equivalent combination of education and experience may be substituted.
Minimum of 7 years progressively related experience to include executive secretarial level and office management experience preferred.
Ability to work independently and take initiative with excellent organizational skills.
Proficiency in Microsoft Office suite including Outlook and Teams.
Valid driver's license and automobile insurance which meets Rhode Island minimum standards required, or the ability to obtain necessary transportation in order to perform the responsibilities/tasks of the job.

Nice To Haves

Bachelors preferred
executive secretarial level and office management experience preferred

Responsibilities

Supervise and coordinate the day to day activities and work flow of the administrative support area and executive level support staff.
Assist the executive management team in the recruiting, screening, selecting, orienting and training of administrative support staff.
Interact with state and local officials, company executives, clients, EMT staff, and other community representatives on behalf of the President/CEO.
Maintain schedule of the President/CEO.
Track and monitor various projects for the President/CEO.
Handle projects assigned by President/CEO independently.
Provide administrative support to Board of Directors and Executive Management Team when necessary.
Prepare records such as agenda, notices, minutes, and resolutions (i.e. for Board of Directors or SLT meeting).
Establish and implement office procedures for Executive Management Support Offices.
Directs preparation and filing of corporate legal documents with government agencies to conform with statutes.
Acts as custodian of corporate documents and records.
Arrange programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies President/CEO when requested.
Screen incoming calls and correspondence for the President/CEO and responds independently when possible.
Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
Create and maintain database and spreadsheet files.
Demonstrate respect and regard for the dignity of all clients, families, visitors and fellow employees to ensure a professional, responsible and courteous environment.