Executive Assistant to CEO

The Tech Interactive • San Jose, CA

4h • $110,000 - $120,000 • Onsite

About The Position

The Executive Assistant to the President & CEO at The Tech Interactive provides administrative and coordinative support to the President & CEO, while also working closely with The Tech’s leadership team and the board of directors. The Executive Assistant will also manage relationships with high-level donors, board members, community representatives, and staff members.

Requirements

• Bachelor’s degree or equivalent level of education and experience
• 5+ years of related experience required in working in an executive assistant role supporting C-level executives
• Advanced proficiency in Google Suite (Gmail, Google Calendar, Google docs, Google drive) and Microsoft Office (Microsoft Word, Excel, Powerpoint) and other tech stack tools a plus.
• Master at prioritizing, able to manage multiple projects at once without discounting details and while knowing what needs to be focused on first.
• Excellent communication and interpersonal skills, comfortable asking questions and meeting face to face with an executive in a collaborative in-person relationship
• Strong time-management skills and ability to organize and coordinate multiple concurrent projects on deadline
• An interest in growing into the role and taking on new responsibilities when they arise without impacting key responsibilities

Nice To Haves

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible consistently.
• Team player - have team-oriented experience and approach.
• AI literacy - open to learning and incorporating AI-powered tools and emerging technologies to improve efficiency, streamline workflows, and support organizational effectiveness.

Responsibilities

• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Support board relationships including scheduling meetings, producing materials, managing records, and supporting board committees.
• Proactively identify and implement systems to keep the CEO organized and to make the most use of her time.
• Manage and prioritize a challenging calendar with many competing requests across global time zones with minimal guidance.
• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
• Effectively liaise, communicate and collaborate with the other leadership team and administrative staff to appropriately plan meetings and drive intended success for the team and event.
• Draft and review correspondence for internal announcements, board meetings and organizations in which the executive is involved with a focus on details and accuracy.
• Create executive-level presentations, including the ability to build slides, review content, leverage data, and creatively utilize graphics to enhance presentations.
• Produce notes from meetings attendance for various internal and external meetings and provide proper follow-up to ensure tasks are properly assigned and completed.
• Act as the project and logistics lead for various internal events and off/on-sites.
• Manage frequent and changing travel arrangements.
• Track and submit expenses in a timely manner with accuracy.
• Assist with the research and development of emerging initiatives, providing summaries and recommendations as appropriate.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive