Executive Assistant to CEO

Samaya AI • Mountain View, CA

15h • $120,000 - $160,000 • Hybrid

About The Position

We’re looking for a highly organized, proactive, and adaptable Executive Assistant to support our CEO while helping manage our Mountain View office operations. This role is ideal for someone who thrives in fast-paced startup environments, enjoys creating structure out of ambiguity, and takes pride in enabling others to do their best work. You’ll operate as a operational partner to the CEO and broader executive team while also serving as a key driver of office management and executive coordination across the company. This is a hands-on role that requires exceptional judgment, communication skills, attention to detail, and the ability to balance multiple priorities simultaneously.

Requirements

• 4-6 years of experience as an Executive Assistant supporting senior executives or founders
• Experience working in a fast-paced startup or high-growth environment
• Exceptional organizational, written and verbal communication skills with strong attention to detail
• Strong AI literacy and comfortable using AI in day-to-day workflows
• Great judgment and ability to handle sensitive and confidential information with discretion
• Proven ability to manage multiple priorities, remain curious and resourceful, and adapt quickly in dynamic environments
• Strong proficiency with Google Workspace, Slack, Notion, and other productivity tools

Nice To Haves

• Direct support of a CEO or founder
• Background managing office operations or workplace coordination
• Track record coordinating travel and complex scheduling across time zones
• Strong project coordination or operational support background
• Exeperience in helping build internal processes and improving organizational efficiency
• High level of emotional intelligence, professionalism, and interpersonal communication skills

Responsibilities

• Provide comprehensive support to the CEO, as well as some support to executive team as required, including: managing complex calendars, scheduling meetings, and coordinating priorities across internal and external stakeholders
• Own and manage the CEO’s calendar and travel plans with strong prioritization and time management
• Prepare meeting agendas, and track action items, deadlines, commitments to ensure timely execution
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics
• Assist with internal and external communications on behalf of the CEO when appropriate
• Help the CEO stay focused on key priorities by proactively identifying opportunities to improve efficiency and organization
• Assist with planning and execution of operational and administrative projects across the company
• Oversee day-to-day operations of the Mountain View office to ensure a welcoming, productive, and efficient environment that reflects company culture and values
• Manage relationships with vendors, building management, and service providers
• Coordinate office supplies, equipment, snacks, SWAG, and facilities maintenance
• Organize office events, team lunches, celebrations, and onsite activities
• Support workspace planning and office growth initiatives

Benefits

• Access comprehensive health insurance, including medical, dental, vision, flexible spending account (FSA), and short-term disability.
• Support for your long-term financial wellbeing with a 401(k) and pre-tax benefits (e.g. commuting).
• Enjoy flexibility to rest and recharge as needed, with unlimited PTO (Paid Time Off).
• Work flexibly with a hybrid setup — typically team members spend a minimum of three days in the office per week.
• Grow and connect with a travel budget that encourages conference attendance, customer visits, and team gatherings.
• Create your ideal workspace with an office equipment allowance to set up what works best for you.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed