Executive Assistant, CEO

Scout Motors • Charlotte, NC

2d • Onsite

About The Position

Scout Motors is reviving an iconic American vehicle brand, electrifying and digitizing it with American innovation. We are building a company that respects its past and future, its people and customers, and the balance of work and play. We offer two powertrain options: an all-electric and the Harvester™ range extender. We empower our teams to innovate and seek individuals who are visionary leaders, knowledgeable doers, and passionate go-getters. Join us to shape the future of transportation and make history.

Requirements

• Minimum 8+ years of administrative experience.
• Minimum of 3+ years supporting a C-Level executive in a fast-paced environment.
• Experience in team coordination, project management, or administrative support is beneficial.
• Excellent prioritization skills based on a sharp understanding of business priorities.
• Experience in streamlining processes and creating efficiencies, including AI literacy.
• Expert organization with global calendar management, including arranging global travel.
• Experience managing confidential and sensitive documents and meetings demonstrating superior judgment and discretion.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability and willingness to operate in a hypergrowth environment, accepting fast-paced deadlines, and continuous changes with an eagerness to learn.
• Excellent communicator, both written and verbal, who closely monitors incoming communication and can flag potential challenges while creating a solution.
• Highly proficient with Microsoft office suite.
• Strong learning agility with the ability to learn quickly various systems, tools, and processes.
• Detail-oriented, proactive, and able to work independently.
• Strong problem-solving skills and a positive attitude.
• Applicants must be 18 years of age or older.

Nice To Haves

• Experience in team coordination, project management, or administrative support is beneficial.

Responsibilities

• Manage CEO calendar, ensuring correct prioritization of meetings and mitigating potential conflicts.
• Coordinate and schedule meetings and events.
• Facilitate effective communication across multiple teams and departments.
• Manage domestic and international travel and event logistics, including bookings and expenses.
• Uphold the highest level of professionalism and discretion when handling highly confidential information.
• Build relationships throughout the company and with external partners.
• Maintain a high-level understanding of the business and its operations.
• Provide support to new team members for smooth onboarding and integration.
• Assist in drafting and editing documents, presentations, and correspondence.
• Assist with other tasks as needed, including personal travel and appointments.
• Engage throughout the Scout organization and partner with other Executive Assistants and Team Coordinators.
• Seek to build community and foster collaboration across departments and with multiple executives.
• Act as a Scout ambassador, positively representing the company and culture.
• Plan events and manage travel logistics for Board meetings in the US.
• Work in tandem with the CEO’s Technical Assistant to support strategic initiatives and decision making.

Benefits

• Competitive insurance including: Medical, dental, vision and income protection plans
• 401(k) program with: An employer match and immediate vesting
• Generous Paid Time Off including: 15 days planned PTO, as accrued
• 40 hours of unplanned PTO and 14 company or floating holidays, annually
• Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders
• Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed