Executive Assistant, CEO

Scout MotorsCharlotte, NC
$38 - $47Onsite

About The Position

Scout Motors is bringing back an iconic American vehicle brand, electrifying and digitizing it with American innovation. We are a company that respects the past and the future, communities, work and play, and our customers. We are building a company that stands for its people and customers, with vehicles that are at home on a campsite, a job site, or on a Tuesday commute. We offer two powertrains: an all-electric powertrain and the Harvester™ range extender powertrain. At Scout Motors, we empower our talented, inclusive, and entrepreneurial teams to innovate. We are looking for individuals who are visionaries, leaders, knowledgeable doers, and go-getters with unrivaled passion. Join us at Scout Motors and be part of shaping the future of transportation. If you're ready to drive change and make history, apply now!

Requirements

  • Minimum 8+ years of administrative experience
  • Minimum of 3+ years supporting a C- Level executive in a fast-paced environment
  • Excellent prioritization skills based on a sharp understanding of business priorities
  • Experience in streamlining processes and creating efficiencies, including AI literacy
  • Expert organization with global calendar management, including arranging global travel
  • Experience managing confidential and sensitive documents and meetings demonstrating superior judgement and discretion
  • Excellent organizational and time-management skills
  • Strong communication and interpersonal abilities
  • Ability and willingness to operate in a hypergrowth environment, accepting fast-paced deadlines, and continuous changes with an eagerness to learn
  • Excellent communicator, both written and verbal, who closely monitors incoming communication and can flag potential challenges while creating a solution
  • Highly proficient with Microsoft office suite
  • Strong learning agility with the ability to learn quickly various systems, tools, and processes
  • Detail-oriented, proactive, and able to work independently
  • Strong problem-solving skills and a positive attitude

Nice To Haves

  • Experience in team coordination, project management, or administrative support is beneficial

Responsibilities

  • Manage CEO calendar, keeping an expert eye on all details of calendaring, ensuring correct prioritization of meetings, and flagging and mitigating potential conflicts
  • Coordinate and schedule meetings and events
  • Facilitate effective communication across multiple teams and departments
  • Manage travel (domestic and international) and event logistics, including air, lodging, and transportation bookings and all expenses
  • Uphold the highest level of professionalism and discretion when handling highly confidential information
  • Build relationships throughout the company and with external partners as needed for efficient and effective work
  • Maintain a high-level understanding of the business and how it operates while navigating continuous changes
  • Provide support to new team members to ensure they are onboarded and integrated smoothly
  • Assist in drafting and editing documents, presentations, and correspondence
  • Assist with other tasks as needed including, but not limited to personal travel, and appointments
  • Engage throughout the Scout organization and closely partner with other Executive Assistants and Team Coordinators
  • Seek to build community and collaborative positively across departments and with multiple executives
  • Be a Scout ambassador by positively representing the company and culture
  • Event planning and travel logistics for Board meetings in the US (i.e. Board of Directors Meetings and Group Board Meetings)
  • Work in tandem with CEO’s Technical Assistant to support strategic initiatives and decision making

Benefits

  • Competitive insurance including: Medical, dental, vision and income protection plans
  • 401(k) program with: An employer match and immediate vesting
  • Generous Paid Time Off including: 15 days planned PTO, as accrued
  • 40 hours of unplanned PTO and 14 company or floating holidays, annually
  • Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders
  • Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave
  • Pay Transparency
  • Annual performance bonus program
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