Executive Assistant, CEO

Scout Motors • Charlotte, NC

2d • $38 - $47 • Onsite

About The Position

Scout Motors is bringing back an iconic American vehicle brand, electrifying and digitizing it with American innovation. We are a company that respects the past and the future, communities, work and play, and our customers. We are building a company that stands for its people and customers, with vehicles that are at home on a campsite, a job site, or on a Tuesday commute. We offer two powertrains: an all-electric powertrain and the Harvester™ range extender powertrain. At Scout Motors, we empower our talented, inclusive, and entrepreneurial teams to innovate. We are looking for individuals who are visionaries, leaders, knowledgeable doers, and go-getters with unrivaled passion. Join us at Scout Motors and be part of shaping the future of transportation. If you're ready to drive change and make history, apply now!

Requirements

• Minimum 8+ years of administrative experience
• Minimum of 3+ years supporting a C- Level executive in a fast-paced environment
• Excellent prioritization skills based on a sharp understanding of business priorities
• Experience in streamlining processes and creating efficiencies, including AI literacy
• Expert organization with global calendar management, including arranging global travel
• Experience managing confidential and sensitive documents and meetings demonstrating superior judgement and discretion
• Excellent organizational and time-management skills
• Strong communication and interpersonal abilities
• Ability and willingness to operate in a hypergrowth environment, accepting fast-paced deadlines, and continuous changes with an eagerness to learn
• Excellent communicator, both written and verbal, who closely monitors incoming communication and can flag potential challenges while creating a solution
• Highly proficient with Microsoft office suite
• Strong learning agility with the ability to learn quickly various systems, tools, and processes
• Detail-oriented, proactive, and able to work independently
• Strong problem-solving skills and a positive attitude

Nice To Haves

• Experience in team coordination, project management, or administrative support is beneficial

Responsibilities

• Manage CEO calendar, keeping an expert eye on all details of calendaring, ensuring correct prioritization of meetings, and flagging and mitigating potential conflicts
• Coordinate and schedule meetings and events
• Facilitate effective communication across multiple teams and departments
• Manage travel (domestic and international) and event logistics, including air, lodging, and transportation bookings and all expenses
• Uphold the highest level of professionalism and discretion when handling highly confidential information
• Build relationships throughout the company and with external partners as needed for efficient and effective work
• Maintain a high-level understanding of the business and how it operates while navigating continuous changes
• Provide support to new team members to ensure they are onboarded and integrated smoothly
• Assist in drafting and editing documents, presentations, and correspondence
• Assist with other tasks as needed including, but not limited to personal travel, and appointments
• Engage throughout the Scout organization and closely partner with other Executive Assistants and Team Coordinators
• Seek to build community and collaborative positively across departments and with multiple executives
• Be a Scout ambassador by positively representing the company and culture
• Event planning and travel logistics for Board meetings in the US (i.e. Board of Directors Meetings and Group Board Meetings)
• Work in tandem with CEO’s Technical Assistant to support strategic initiatives and decision making

Benefits

• Competitive insurance including: Medical, dental, vision and income protection plans
• 401(k) program with: An employer match and immediate vesting
• Generous Paid Time Off including: 15 days planned PTO, as accrued
• 40 hours of unplanned PTO and 14 company or floating holidays, annually
• Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders
• Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave
• Pay Transparency
• Annual performance bonus program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed