Executive Assistant

Artificial Intelligence Underwriting Company•San Francisco, CA

16d•Onsite

About The Position

AIUC is seeking an Executive Assistant to partner closely with its co-founders. This is a high-trust role for an individual who can anticipate needs, solve problems efficiently, and ensure all tasks are completed. The Executive Assistant will support the founders with both professional and personal priorities, managing complex scheduling, travel, special projects, events, and daily logistics. This position offers a unique opportunity to gain insight into the operations of an ambitious AI company and learn about building a category-defining startup. The ideal candidate is exceptionally organized, dependable, and eager to work with experienced founders.

Requirements

3–7 years of experience supporting senior leaders or operating in high-performance environments, ideally in consulting, legal, VC/PE, technology, or similar fields
Exceptional organizational skills with meticulous attention to detail and a reputation for flawless execution
Strong written and verbal communication skills with the judgment to represent the founders professionally
High ownership and reliability; you take initiative, move quickly, follow through, and can be trusted with sensitive information
Strong professional judgment and polish when interacting with executives, customers, investors, and partners
Comfortable switching between strategic priorities and highly tactical work; no task is beneath you
Comfortable using AI tools such as ChatGPT or Claude to improve speed and efficiency
Excited to work in person five days a week with flexibility beyond traditional office hours when needed

Nice To Haves

Previous experience supporting founders or C-level executives at a startup
Experience planning events, offsites, or executive travel
Interest in AI, startups, and emerging technology
Experience building systems and processes that improve operational efficiency

Responsibilities

Own complex calendar management across two cofounders, balancing evolving professional and personal priorities
Coordinate travel, expenses, appointments, errands, and day-to-day logistics with exceptional attention to detail
Manage executive inboxes, draft and triage communications, and ensure important follow-ups never slip through the cracks
Organize founder dinners, company events, and other high-impact moments with end-to-end ownership
Anticipate needs before they arise, creating leverage for the founders by proactively solving problems and removing operational friction
Improve how the founders operate by streamlining workflows, automating repetitive tasks, and leveraging AI tools where appropriate
Assist with other operational endeavors, as arise in a high-growth start-up environment