Executive Assistant, VP, Sales - LATAM (Hybrid)

Cisco•Miami, MI

9d•Hybrid

About The Position

Cisco is seeking a senior, highly motivated and organized Executive Assistant to support the Vice President for Cisco Latin America. The role provides calendar support, coordinates travel and meetings, leads team-building activities, and manages interactions with people in the United States and throughout Latin America. The Executive Assistant works across departments and time zones, assists with matters requiring the VP’s attention, and may take on special projects. The role is hybrid, with 2–3 days per week at Cisco’s Miami office, and requires demonstrated fluency in Spanish and Portuguese. The position requires a forward-thinking, professional, approachable person with excellent communication skills and sound judgment. The Executive Assistant handles sensitive and confidential matters, balances strategic and tactical work, takes initiative, resolves problems, and supports a collaborative environment. The role offers exposure to Cisco’s Engineering, Sales, Marketing, CX, and support teams.

Requirements

At least 4 years of experience in an administrative environment.
At least 2 years of experience supporting a principal at director level or above.
Demonstrated fluency in Spanish and Portuguese.
Expert-level knowledge of Windows desktop applications, including Outlook, Word, Excel, and PowerPoint.
Experience managing calendars, planning meetings, and coordinating travel.
Excellent verbal and written communication skills, including the ability to connect with executive and senior staff and clients.
Strong interpersonal skills, independent judgment, integrity, attention to detail, initiative, and ability to handle confidential information.

Nice To Haves

Past work experience in the high-tech industry.
Prior Cisco experience.
Associate degree.

Responsibilities

Manage the VP’s calendar, prioritize schedules and meetings, and determine who should attend or represent the VP.
Coordinate the VP’s speaking engagements, maintain a list of engagements, and work with the communications team to prepare required content.
Plan and organize meetings, including agendas, locations, meeting technology, logistics, briefing documents, notes, and follow-up action items.
Prepare travel packs for international travel and major domestic events, combining event information, travel logistics, and customer and team requests.
Act as a communications and approvals proxy when authorized; answer general questions, refer routine matters, follow up on completion, resolve issues within policies, and identify matters requiring executive action.
Make global travel arrangements and itineraries, manage Cisco expenses, and work with airlines to arrange available Global Services benefit upgrades.
Provide analytical support for special projects by researching issues, analyzing problems, compiling data, and preparing reports.
Prepare and brief itineraries for large corporate events and accompany the VP to provide executive support when required.
Handle sensitive and confidential matters and materials professionally.
Mentor administrative community members on problem-solving.

Benefits

Medical, dental, and vision insurance, subject to plan eligibility.
401(k) plan with Cisco matching contribution.
Paid parental leave.
Short- and long-term disability coverage.
Basic life insurance.
Paid holidays and a floating holiday for non-exempt employees.
Paid day off for an employee’s birthday.
Paid year-end holiday shutdown.
Paid personal wellness days.
Paid vacation or participation in the flexible vacation time off program, depending on exempt status.
Paid sick time.
Additional paid time away may be requested for critical or emergency family matters.
Optional paid volunteer days.
Annual bonuses for eligible non-sales roles.
Performance-based incentive pay for employees on sales plans.
Employees may be eligible for Cisco restricted stock unit grants.