Executive Assistant to the Chairman and CEO

Global Water Technology • Thornton Township, IL

1d • Hybrid

About The Position

The Executive Assistant to the Chairman & CEO serves as a strategic partner and operational extension of the CEO, supporting both day-to-day execution and longer-term organizational initiatives. This role is responsible for managing priorities, driving organization, and ensuring alignment across internal and external stakeholders. This position supports the CEO across a blend of professional responsibilities and select personal priorities to ensure overall effectiveness, continuity, and focus. The role requires a high level of ownership, discretion, and business acumen, with the ability to anticipate needs, manage competing priorities, and operate with minimal direction. The role also works closely with the President and Executive Leadership Team to ensure alignment, communication, and follow-through across key priorities, maximizing the effectiveness of the CEO and broader leadership structure.

Requirements

• 3–7+ years of experience in executive support, senior administrative support, or a similar role
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Experience with scheduling, travel coordination, and project tracking tools

Nice To Haves

• Experience supporting senior leadership or executives preferred
• Bachelor’s degree preferred, but not required based on experience

Responsibilities

• Manage and prioritize the CEO’s calendar, ensuring alignment with strategic priorities and the most effective use of time
• Coordinate internal and external meetings, including preparation, logistics, and follow-up
• Anticipate scheduling conflicts and proactively resolve competing priorities
• Serve as gatekeeper and facilitator for inbound requests
• Partner with the President and Executive Leadership Team to ensure alignment on priorities, timelines, and key initiatives
• Help drive coordination, communication, and follow-through across leadership workstreams
• Track and reinforce accountability on key action items and organizational priorities
• Serve as a central point of connection between the CEO and leadership team, ensuring clarity and continuity across interactions
• Identify opportunities to improve efficiency, communication flow, and overall effectiveness of the leadership team
• Support the CEO in maximizing time, focus, and impact by ensuring leadership engagement is well-structured, productive, and aligned
• Draft, review, and manage communications on behalf of the CEO, including email, internal messaging, and external correspondence
• Coordinate follow-ups and ensure timely responses across stakeholders
• Act as a liaison between the CEO and internal teams, clients, partners, and vendors
• Ensure clarity and consistency in communication across workstreams
• Prepare agendas, materials, and briefing documents for meetings
• Capture key takeaways, decisions, and action items
• Track and follow up on deliverables to ensure accountability and execution
• Support recurring leadership meetings and cross-functional sessions
• Assist in organizing and advancing key initiatives led by the CEO
• Track progress across multiple projects and ensure alignment with timelines and objectives
• Identify gaps, bottlenecks, or risks and proactively communicate potential solutions
• Support coordination of strategic initiatives, including M&A, organizational development, and operational improvements
• Support the CEO in fostering a positive, high-performance culture across the organization
• Coordinate and execute employee recognition efforts, including birthdays, milestones, and key life events through cards, gifts, and personalized outreach
• Assist in planning and managing corporate events, team gatherings, and internal initiatives that strengthen morale and connection
• Help extend the CEO’s presence across the organization through consistent, thoughtful touchpoints despite time constraints
• Identify and execute opportunities to enhance employee engagement, recognition, and overall team experience
• Provide coordinated support across the CEO’s professional responsibilities and select personal priorities to enhance overall effectiveness
• Assist with organization, scheduling, and task coordination across a multi-entity portfolio, including related business interests and investments
• Coordinate with external vendors, service providers, and partners across both business and personal initiatives
• Maintain a high level of discretion and professionalism when handling sensitive or confidential matters
• Ensure key priorities, commitments, and tasks are organized and progressing across all areas of responsibility
• Manage travel arrangements, expense reporting, and logistics
• Maintain organized systems for documents, contacts, and key information
• Support preparation of presentations, reports, and internal materials
• Assist with event planning, client meetings, and internal functions as needed

Benefits

• Competitive salary
• Comprehensive group health care benefits, including medical, dental, vision, and life insurance coverage
• Performance-based incentive plan tied to individual performance, company growth, and achievement of key objectives
• Direct exposure to executive leadership, strategic initiatives, and cross-functional operations across a growing organization
• Access to leadership development, mentorship, and career growth opportunities aligned with performance and organizational needs
• Company-sponsored events, team engagement initiatives, and a culture focused on growth, collaboration, and long-term success
• Opportunity to grow into broader operational or leadership responsibilities within a dynamic, privately held organization

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree