Executive Assistant to the CEO

GC AI • San Mateo, CA

1d • Onsite

About The Position

You'll work directly with the CEO and Co-founder as her operational right hand, managing everything from calendar and travel to meeting prep, communications, and office operations. This is a high-visibility role for someone who is fast, precise, highly discreet, and energized by working closely with a founder who moves quickly, communicates directly, and cares deeply about details. Your ability to anticipate needs, bring order to ambiguity, and keep the CEO focused on the highest-impact work will directly affect how quickly we scale. Travel with the CEO is a regular part of the job.

Requirements

• 3+ years of experience as an Executive Assistant, Chief of Staff, or similar operator supporting executives at startups.
• AI-native: you use AI tools daily and are always looking for new and simpler ways to improve your work.
• Detail-oriented AF. We mean it. You spot typos, ace tests, move fast, and do it in a way that makes others marvel.
• A natural anticipator with high discretion: you see what's needed and handle it before being asked, you come with recommendations rather than just questions, and you treat confidential information with absolute professionalism.
• An excellent operator: you manage competing priorities, follow through without reminders, communicate proactively when things change, and keep important work from falling through the cracks.
• A strong, clean writer: you draft concise communications in active voice, catch errors others miss, and take pride in the craft of clear writing.
• Willing and able to travel frequently on short notice with the CEO to conferences, investor meetings, offsites, and other events.

Nice To Haves

• Experience supporting a CEO, founder, or senior executive at a high-growth startup.
• Experience wearing multiple hats across operations, events, office management, or founder support.
• Proficiency with Zoom, Slack, Google Suite, HubSpot, DocuSign, and Asana.
• Comfort operating in Slack-heavy, AI-forward, high-urgency environments.

Responsibilities

• Own the CEO's calendar: schedule meetings, protect focus time, manage competing priorities, and make sure her time maps to the highest-impact work.
• Serve as the CEO's communication hub: triage Slack and email, surface what needs attention, draft responses in her voice, and track next steps through completion.
• Coordinate travel logistics and frequently travel with the CEO to provide real-time support at conferences, investor meetings, offsites, and other events.
• Drive meeting operations: set agendas, prepare briefing materials, ensure every meeting has the right context and Zoom link, take notes, and track follow-ups.
• Support key initiatives with research, data analysis, progress tracking, and clear summaries that help the CEO make faster decisions.
• Run the San Mateo office: greet visitors, prep meeting rooms, keep the space tidy and high-functioning, and collaborate with the workplace manager once hired.
• Build and improve lightweight systems that reduce CEO drag, create clarity, and help the company move faster.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed