Executive Assistant to the CEO

Multiply Labs•San Francisco, CA

13h•Onsite

About The Position

Multiply Labs is seeking an Executive Assistant to work closely with their CEO. This role involves managing the CEO's calendar, inbox, and travel, acting as the operational backbone to allow the CEO to focus on high-leverage activities. The position is ideal for someone with high intellect, strong curiosity, and technical fluency who desires a front-row seat to building a venture-backed robotics company. The successful candidate will quickly gain deep context on the CEO's operations and become a trusted partner in organization, preparation, and productivity. Candidates with prior EA experience or recent graduates demonstrating strong judgment, professionalism, and a bias toward action are encouraged to apply. This is a full-time, in-person role based at Multiply Labs' San Francisco headquarters.

Requirements

1–3 years experience (elite recent graduates encouraged to apply)
Extremely organized with near-obsessive attention to detail
Fast thinker who can operate in ambiguity and autonomy
High judgment—knows what matters and what doesn’t
Tech-native and quick to learn new tools and systems
Exceptional written communication: crisp, structured, and precise
Calm, steady, and reliable under pressure and shifting priorities
Strong internal drive—you take ownership without being asked
Comfortable working in a high-expectation, high-trust environment

Responsibilities

Serve as the primary operator for all scheduling and calendar management—business and personal.
Proactively structure the CEO’s day, week, and travel to align with top company priorities.
Protect focus time aggressively and ensure seamless transitions between commitments.
Coordinate personal obligations (appointments, calls, errands, etc.) with the same rigor as business meetings.
Anticipate conflicts, bottlenecks, and inefficiencies before they happen.
Triage and prioritize a high-volume inbox with speed and judgment.
Draft clear, precise internal and external communications on behalf of the CEO.
Track all commitments and ensure every follow-up is completed without exception.
Maintain tight control over open loops across business and personal contexts.
Keep the CEO fully on track throughout the day—meetings, decisions, follow-ups, transitions.
Operate with urgency, accuracy, and calm under pressure in constantly shifting conditions.
Solve problems independently and escalate only when necessary.
Schedule and coordinate with board members, investors, leadership team executives, and external partners.
Support meeting preparation, agendas, logistics, and follow-through.
Ensure executive interactions are frictionless, timely, and well-prepared.
Own end-to-end planning for complex domestic and international travel.
Build detailed itineraries and handle last-minute changes without disruption.
Ensure all logistics—business and personal—are executed flawlessly.
Help ensure the office runs smoothly on a day-to-day basis.
Answer the front door and greet visitors and guests.
Manage supplies, kitchen stock, and vendor coordination.
Help onboard new team members with tools and administrative support.
Handle facilities requests and small operational issues from employees.
Support a well-organized, efficient, and high-functioning work environment.

Benefits

Competitive Compensation: Salary range of $80,000 - $110,000 a year plus meaningful early-stage equity.
Premium Health: Premium Medical, Dental, and Vision plans with subsidies for child dependents.
Wealth Building: 401(k) with a 4% company match to help you plan for the long term.
Pre-Tax Commuter Benefit: Pay for eligible transit and parking with pre-tax dollars to save on commuting costs.
Parental Support: Robust Paid Parental Leave to support your family’s newest additions.
True Flexibility: We offer Flexible PTO and 12 Paid Holidays, trusting you to manage your time and recharge when you need it.
No Set Hours: Set your own schedule in alignment with your manager and team. We hold a high bar, measuring success by impact and outcomes – not hours logged.
Office Perks: A vibrant SF office culture featuring catered team lunches, stocked kitchen, and frequent team events.
H-1B and Green Card sponsorship available for exceptional talent.
Referral bonuses for helping us build a world-class team.