Executive Assistant to the CEO

Multiply Labs•San Francisco, CA

14h•Onsite

About The Position

Multiply Labs is a robotics company focused on solving a critical bottleneck in modern medicine: the manufacturing of advanced biologics. They are developing robotic and AI-powered automated biomanufacturing solutions to make life-saving therapies more accessible and affordable. This role offers a unique opportunity to work directly with the CEO, providing operational support and gaining insights into the growth of a venture-backed robotics company. The position is full-time, in-person, and based at their San Francisco headquarters.

Requirements

1–3 years experience (elite recent graduates encouraged to apply)
Extremely organized with near-obsessive attention to detail
Fast thinker who can operate in ambiguity and autonomy
High judgment—knows what matters and what doesn’t
Tech-native and quick to learn new tools and systems
Exceptional written communication: crisp, structured, and precise
Calm, steady, and reliable under pressure and shifting priorities
Strong internal drive—you take ownership without being asked
Comfortable working in a high-expectation, high-trust environment

Nice To Haves

Prior EA experience

Responsibilities

Serve as the primary operator for all scheduling and calendar management—business and personal.
Proactively structure the CEO’s day, week, and travel to align with top company priorities.
Protect focus time aggressively and ensure seamless transitions between commitments.
Coordinate personal obligations (appointments, calls, errands, etc.) with the same rigor as business meetings.
Anticipate conflicts, bottlenecks, and inefficiencies before they happen.
Triage and prioritize a high-volume inbox with speed and judgment.
Draft clear, precise internal and external communications on behalf of the CEO.
Track all commitments and ensure every follow-up is completed without exception.
Maintain tight control over open loops across business and personal contexts.
Keep the CEO fully on track throughout the day—meetings, decisions, follow-ups, transitions.
Operate with urgency, accuracy, and calm under pressure in constantly shifting conditions.
Solve problems independently and escalate only when necessary.
Schedule and coordinate with board members, investors, leadership team executives, and external partners.
Support meeting preparation, agendas, logistics, and follow-through.
Ensure executive interactions are frictionless, timely, and well-prepared.
Own end-to-end planning for complex domestic and international travel.
Build detailed itineraries and handle last-minute changes without disruption.
Ensure all logistics—business and personal—are executed flawlessly.
Help ensure the office runs smoothly on a day-to-day basis.
Answer the front door and greet visitors and guests.
Manage supplies, kitchen stock, and vendor coordination.
Help onboard new team members with tools and administrative support.
Handle facilities requests and small operational issues from employees.
Support a well-organized, efficient, and high-functioning work environment.