Executive Assistant to the CEO (42186)

America's Community Council • Troy, MI

121d • Onsite

About The Position

The Executive Assistant provides administration support for the Chief Executive Officer of the organization. The Executive Assistant organizes the CEO’s daily calendar, including scheduling meetings, confirming appointments, answering calls and email correspondence. Supports the annual events for ACC. Provides day to day support as requested by CEO. Provide administrative support for the Executive to ensure the Executive can efficiently accomplish key tasks and organization initiatives. Keep the executive’s communications organized so Executive can easily access the most important information without having to sort through low priority items. Writing and editing emails, drafting memos and preparing communications on the executive’s behalf. Performing minor accounting duties Organizing meetings, including scheduling, sending reminders and organizing catering when necessary. Answering and returning phone calls in a polite and professional manner. Complete registrations to attend conferences and presentations for Executive(s) and department(s) as requested. Handling of all details relating to conferences or off-site meetings. Maintain confidential and sensitive information. Attend meetings and take notes of discussion; prepare initial draft of minutes and summaries. Complete a variety of special projects including creating PowerPoint Presentations, financial spreadsheets, special reports and agenda material. Manage Executives daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging for transportation Schedule departmental or director meetings, assist in preparation and distribution of meeting agendas and materials as needed by the Executive. Prioritizing the most sensitive matters as set by the Executive. Filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on high level leadership and strategy functions Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally as appropriate. Compose and prepare letters relating to routine correspondence for the CEO’s signature. Serve as liaison between the CEO, ACC staff and the public. This includes receiving and screening the CEO’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages and directing calls appropriately for resolution. Other additional and/or alternatives duties as assigned from time to time, including supporting other departments or Executives as needed.

Requirements

• A Bachelor's degree is required.
• 5+ years progressively more responsible experience in office management and administration.
• Proficient in Microsoft Suite, (Word, Outlook, Excel, PowerPoint, Publisher, etc.), database, and graphics programs (i.e Canva) is essential.
• Time management skills.
• Resourceful, can-do attitude.
• Thrives in a fast-paced environment.
• Excellent verbal and written communication skills, interpersonal skills, and computer skills required.
• Must be detailed oriented, strong organization skills and ability to multitask.
• Comfortable interacting with high-level executives and board members.
• Energetic and eager to tackle new projects and ideas.

Responsibilities

• Organizes the CEO’s daily calendar, including scheduling meetings, confirming appointments, answering calls and email correspondence.
• Supports the annual events for ACC.
• Provides day to day support as requested by CEO.
• Provide administrative support for the Executive to ensure the Executive can efficiently accomplish key tasks and organization initiatives.
• Keeps the executive’s communications organized so Executive can easily access the most important information without having to sort through low priority items.
• Writes and edits emails, drafts memos and prepares communications on the executive’s behalf.
• Performs minor accounting duties.
• Organizes meetings, including scheduling, sending reminders and organizing catering when necessary.
• Answers and returns phone calls in a polite and professional manner.
• Completes registrations to attend conferences and presentations for Executive(s) and department(s) as requested.
• Handles all details relating to conferences or off-site meetings.
• Maintains confidential and sensitive information.
• Attends meetings and takes notes of discussion; prepares initial draft of minutes and summaries.
• Completes a variety of special projects including creating PowerPoint Presentations, financial spreadsheets, special reports and agenda material.
• Manages Executives daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging for transportation.
• Schedules departmental or director meetings, assists in preparation and distribution of meeting agendas and materials as needed by the Executive.
• Prioritizes the most sensitive matters as set by the Executive.
• Filters and attends to the day-to-day functions that are part of the executive’s role so that the executive can focus on high level leadership and strategy functions.
• Determines priority of matters of attention for the CEO; redirects matters to staff to handle, or handles matters personally as appropriate.
• Composes and prepares letters relating to routine correspondence for the CEO’s signature.
• Serves as liaison between the CEO, ACC staff and the public.
• Receives and screens the CEO’s phone calls and visitors, answers a variety of questions with tact and diplomacy, takes messages and directs calls appropriately for resolution.
• Performs other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive