Executive Assistant to Senior Leadership

COMMUNITY HOUSING NETWORK INC•Columbus, OH

4d•$23 - $25•Onsite

About The Position

Come work with a team of dynamic professionals who dedicate their services and skills to creating opportunities for success within our community. Community Housing Network (CHN) is a nonprofit helping the people of central Ohio since 1987. Bring your knowledge and passion to help CHN impact our community. Share in our values by empowering people, solving problems, building relationships, being curious, creating equitable opportunities, and having fun. If you’d like to learn more about the mission of CHN, who we are, and who we serve, go to www.chninc.org. As an Executive Assistant to Senior Leadership, you will provide direct support to the Senior Leadership Team at CHN. The Executive Assistant to Sr. Leadership will provide executive level support to the Chief Operating Officer (COO) and Chief Real Estate Development Officer (CREDO) of Community Housing Network (CHN) to ensure smooth and efficient functioning of these departments. What you will do in the role: Calendaring & Meetings- Managing the Chief Officers' calendars, scheduling meetings, preparing agendas, taking notes, and completing follow-up tasks to ensure efficient meeting coordination and the completion of action items. Correspondence & Document Preparation- Corresponding and communicating with vendors, staff, stakeholders, partners, and residents via phone and email in a respectful, professional, and timely manner; creating presentations, including update report slide decks and other meeting materials with guidance from Chief Officers' teams; printing, editing, or maintaining documents; and providing drafting, proofreading, and version-editing support for documents and correspondence as requested. Administrative & Project Execution- Preparing and submitting reimbursements, time sheets, receipts, and other financial paperwork for Chief Officers; scanning, saving, and organizing confidential employee documents, both electronically and in paper files, for GC; and maintaining confidentiality of all information.

Requirements

A strong Customer Focus and professional presence
Associate degree
3 years’ experience in the administrative and executive assistant function
Use of personal vehicle as needed to complete routine tasks (must hold personal vehicle insurance and valid driver’s license)
Proficiency in Microsoft Office Products
Familiar with standard office equipment such as computers, multi-line phones, photocopiers and fax machines.
Must act with discretion and confidentiality in carrying out duties.
Exceptional interpersonal skills and able to positively collaborate with others
Proactive and intelligent communicator comfortable with executive interaction
Anticipatory problem solver with a contributor mindset
Able to manage multiple priorities and complete work with speed and accuracy

Responsibilities

Managing the Chief Officers' calendars, scheduling meetings, preparing agendas, taking notes, and completing follow-up tasks to ensure efficient meeting coordination and the completion of action items.
Corresponding and communicating with vendors, staff, stakeholders, partners, and residents via phone and email in a respectful, professional, and timely manner
Creating presentations, including update report slide decks and other meeting materials with guidance from Chief Officers' teams
Printing, editing, or maintaining documents
Providing drafting, proofreading, and version-editing support for documents and correspondence as requested.
Preparing and submitting reimbursements, time sheets, receipts, and other financial paperwork for Chief Officers
Scanning, saving, and organizing confidential employee documents, both electronically and in paper files, for GC
Maintaining confidentiality of all information.