Executive Assistant to Senior Leadership - SaaS Startup - San Francisco (Onsite)

Burke+Co•San Francisco, CA

7d•Onsite

About The Position

Our client, a Bay Area based SaaS startup with global reach, seeks a top-notch Executive Assistant to support two senior executives. This is a highly visible, high-impact role for someone who thrives at the center of executive operations and brings structure, rigor, and forward-thinking execution to complex environments. This is a great opportunity to act as a strategic partner to leadership during a company's exciting upwards trajectory!

Requirements

5+ years of experience as an Executive Assistant
Strong project and program management skills
Calm under pressure, highly organized, and confident setting priorities
Excellent written and verbal communication skills; clear, concise, and decision-oriented
High proficiency with Google Workspace and comfort building lightweight systems in tools like Asana, Jira, Notion, or Sheets
Demonstrated ability to use AI tools responsibly for summarization, drafting, meeting prep, and workflow optimization

Nice To Haves

Experience supporting multiple senior executives at a tech startup highly preferred
Willingness to offer occasional flexibility outside standard hours for executive or board-related needs

Responsibilities

Own complex calendar management for two senior executives, balancing priorities, tradeoffs, and focus time against business-critical goals
Prepare agendas, briefing materials, and decision-ready meeting packets; capture decisions, action items, owners, and deadlines
Manage executive communications and coordinate with internal and external stakeholders across Finance, Operations, and People
Translate executive priorities into structured plans with milestones, owners, dependencies, risks, and dashboards
Drive execution of cross-functional initiatives including planning cycles, reviews, offsites, and launches
Establish and refine operating systems such as meeting hygiene, documentation standards, and decision logs
Leverage automation and AI tools to streamline workflows while maintaining confidentiality and accuracy
Own operational execution for key People programs and events, treating each as a launch (planning, communications, logistics, measurement, retrospectives)
Support team events, offsites, onsite leadership visits, and executive visitors
Partner with Workplace and IT teams to ensure smooth onsite operations
Assist with other administrative functions and ad hoc projects, as needed