Leadership Assistant to a Leadership Member

Illinois House of Representatives • Springfield, IL

1d • Onsite

About The Position

Providing administrative secretarial support to one or more Democratic Leadership members; Maintaining member schedules and arranging travel; Scheduling appointments and arranging meetings as requested by a member; Corresponding with constituents and handling confidential information; Tracking constituent correspondence in database; Communicating with the members’ district office personnel; Receiving, screening, and routing correspondence and telephone calls; Professionally greeting constituents and visitors of the Capitol Complex; Creating and submitting vouchers as requested; Tracking legislation through the legislative process; Creating and maintaining budgets and contact lists; Copying and emailing documents; and Other tasks as assigned.

Requirements

• High school degree or equivalent (some college preferred)
• Prior experience with the General Assembly preferred
• One year prior experience in a receptionist or office assistant role preferred
• Very strong skills in Google Suite, Microsoft Word, Excel
• Excellent verbal and written communication skills

Responsibilities

• Providing administrative secretarial support to one or more Democratic Leadership members
• Maintaining member schedules and arranging travel
• Scheduling appointments and arranging meetings as requested by a member
• Corresponding with constituents and handling confidential information
• Tracking constituent correspondence in database
• Communicating with the members’ district office personnel
• Receiving, screening, and routing correspondence and telephone calls
• Professionally greeting constituents and visitors of the Capitol Complex
• Creating and submitting vouchers as requested
• Tracking legislation through the legislative process
• Creating and maintaining budgets and contact lists
• Copying and emailing documents
• Other tasks as assigned

Benefits

• Health, dental, vision, prescription, behavioral health, and life insurance
• Participation in State Employees’ Retirement System
• Optional participation in health savings account and deferred compensation programs
• Competitive vacation, sick, and personal time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED