Executive Assistant to CEO (Remote US - EST)

Directive • Irvine, CA

2d • Remote

About The Position

Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The Executive Assistant also serves as a liaison to the senior management team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-focused, and community-oriented.
The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Requirements

• Bachelor's degree required
• Must be available during working East Coast hours: 8am-6pm M-F EST (working hours of CEO)
• 5+ years of experience supporting C-Level Executives, preferably in a digital marketing organization
• Experience and interest in internal and external communications, partnership development, and creating efficiencies in even the day-to-day tasks
• Proficient in founder branding and executive management/support
• Experience planning corporate events and travel to/from
• Must be able to remain stationary for extended periods
• Must be able to observe and interpret written and/or verbal communication
• Must have reliable internet access
• Must have a professional background

Nice To Haves

• Passion to support family life and personal businesses outside of Directive
• Deep desire to learn Directive’s business and key personal/direct reports of CEO

Responsibilities

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Assist in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity paired with overall kindness and empathy
• Highly resourceful team player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Forward-looking thinker, who pro-actively seeks opportunities and proposes solutions

Benefits

• Competitive base salary
• Medical, dental, vision plans, disability, and life insurance coverage for you and your family that fit your lifestyle
• 100% employer-paid plan for you and a 50% employer contribution for your dependents (US, CAD, MX)
• Mental - Access to certified therapists through Spring Health, membership to Headspace
• Physical - Physical therapy through Omada, thousands of Aaptiv virtual workouts, complimentary One Medical membership for primary and virtual care
• Time Off - Unlimited PTO (2-week minimum), Paid Company Holidays, Your Birthday Off, End of Year Recharge (Closed December 24 - January 1), Paid Parental Leave
• Financial - Traditional and Roth 401(k) with a 3% company match
• Annual bonus based on tenure, which scales in total amount over time
• Annual Company-wide Retreat

What This Job Offers

• Job Type: Full-time
• Career Level: Executive