Executive Assistant to CEO

Conifer Health Solutions•Marietta, GA

23h

About The Position

The person in this role will assist daily activities and performing a variety of administrative, coordination, and support duties for the CEO, and, as necessary, other members of the Practice management team or Providers. This role involves managing confidential matters, preparing documents, handling communications, coordinating various projects, and maintaining office systems. The Executive Assistant will anticipate the CEO's needs, manage schedules, arrange travel, and support the development of marketing and planning data.

Requirements

Knowledge of organizational policies, procedures and systems.
Knowledge of office management techniques and practices.
Knowledge of computer systems, programs and applications.
Knowledge of research methods and procedures sufficient to compile data and prepare reports.
Knowledge of grammar, spelling and punctuation.
Knowledge of purchasing, budgeting, and inventory control.
Ability to be organized, self-motivated and able to exercise independent judgment.
Ability to establish and maintain effective working relationships with other employees and the public.
Ability to work under pressure, communicate and present information.
Ability to read, interpret, and apply clinic policies and procedures.
Ability to identify problems, recommend solutions, organize and analyze information.
Ability to establish priorities and coordinate work activities.
Ability to identify appropriate and newsworthy topics for publications and media relations.
Ability to work effectively with printers and other vendors to produce materials on time, to specification and within budget.
Ability to coordinate and complete several tasks simultaneously.
Minimum of two years of administrative experience.
One year of administrative experience with a health care organization.
Skill in taking and transcribing meeting minutes.
Skill in the operation of office equipment.
Skill in developing and implementing effective communications programs using writing and editing techniques.
Skill in interpersonal, problem-solving and decision-making competencies.
Skill in effective use of software.

Nice To Haves

Baccalaureate degree in health or business administration preferred, but significant experience may be substituted.

Responsibilities

Monitors the current status of work for the CEO.
Anticipates CEO's needs by gathering records, reports, correspondence or other specific information.
Maintains administrative files and assists in establishing office systems for administrative functions.
Assists in the care and maintenance of office equipment in the administrative offices.
Handles confidential matters and prepares various documents concerning clinic policies and practices, including composing and disseminating correspondence to appropriate individuals.
Answers phones in the CEO’s office as needed, informs the CEO of operational problems and determines action necessary in CEO's absence, handling with management team input matters not requiring executive disposition.
Maintains the appointment calendar for the Practice CEO.
Arranges appointments, meetings and conferences for the Doctors and CEO.
Makes travel arrangements for the Doctors and management.
Attends meetings as assigned, takes and distributes minutes.
Coordinates the development and maintenance of a management database to capture, report and review key data for the management team, including compiling marketing and planning data on competitors, referrals, patient origin and volume to provide the management team with data for internal and external analysis.
Handles a variety of communication matters involving contact with various staff, board members, medical and functional management committees, and the public, i.e., coordinates new brochures and internal materials for departments/satellites and/or refines existing materials; coordinates pricing, placement and publishing of ads, media announcements, marketing materials, publications; coordinates annual listings for phone and other resource publication listings; coordinates use of presentation software for sales/marketing presentations, coordinates direct mail campaigns, etc.
Assists in producing materials for sales presentations, marketing seminars and training.
Maintains strictest confidentiality.
Able to work flexible hours as needed.