Executive Assistant to CEO

Low Income Investment Fund • New York, NY

9h • $90,000 - $120,000

About The Position

The Executive Assistant (EA) provides high-level administrative support to the CEO and supports the CEO’s interactions with and management of the executive team, as well as the CEO’s interactions with LIIF’s Board of Directors. This position ensures the smooth functioning of the Office of the CEO by managing schedules, communications, travel arrangements, and special projects.

Requirements

• Superior project management skills with the ability to work independently in a fast-paced environment.
• Demonstrated ability to manage complex schedules, travel arrangements, and logistics efficiently.
• High standard for generating quality work with attention to detail, thoroughness, and creativity.
• Strong interpersonal skills, with the capability of working independently and collaboratively as part of a team.
• Advanced-level skills with Microsoft Teams, Outlook, Word, and PowerPoint; proficiency with Excel, Asana, and Zoom; and familiarity with databases such as Salesforce and expense management systems like Concur.
• Ability and experience with AI tools, primarily MS Co-Pilot
• Strong administrative and organizational skills, excellent verbal and written communication abilities, and the capacity to handle complex logistical arrangements.
• A bachelor’s degree or equivalent experience is required.
• A minimum of 10 years of comparable experience supporting a C-level executive.
• The position demands excellent attendance, self-motivation, attention to detail, and a high degree of flexibility.
• Commitment to LIIF’s mission is essential.

Nice To Haves

• Financial services experience is preferred
• any experience in community related field is not required but is a plus

Responsibilities

• Serves as the "gatekeeper" for internal and external constituencies, consulting with the CEO as needed and using discretion to determine appropriate courses of action.
• Schedules and manages a calendar of calls, videoconferences, and in-person meetings, ensuring efficient use of the CEO’s time.
• Maintains the CEO’s contacts in Outlook, as well as all files in the CEO’s electronic folders, via Sharepoint.
• Works closely and effectively with the CEO to keep them well-informed of upcoming commitments and responsibilities, including providing preparatory materials in advance of meetings.
• Maintains tasks and deliverables in Asana related to CEO meetings, activities, and follow-ups.
• Arranges frequent travel, including transportation and lodging, and ensures necessary preparatory materials are obtained in advance.
• Coordinates semiweekly executive team meetings, soliciting agenda items and disseminating agendas and materials in advance.
• Drafts written and email correspondence on behalf of the CEO.
• Completes special projects as requested by the CEO, which may involve research, analysis, document formatting, and recommendations for action.
• Create PowerPoint presentations as needed.
• Prepares annual department budgets for the Office of the CEO and monitors expenditure, reporting variances as needed.
• Initiates and executes contracts in Salesforce; coordinates payments to consultants and vendors as approved by the CEO.
• Provides operational and logistical support for the executive team’s activities.
• Organizes materials for executive team discussions and follows up on action items as needed.
• Coordinates with various departments to ensure effective communication and collaboration on executive-level initiatives.
• Supports LIIF’s diversity practices by identifying and using women/minority vendors whenever possible.
• Identifies ways to streamline company operations and practices for improved productivity and reduced duplication.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive