Executive Assistant Sr.

RSM US LLP•Whitpain Township, PA

4d•$61,400 - $101,800•Onsite

About The Position

The Executive Assistant Senior provides skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. Working under minimal supervision, this role manages day-to-day administrative activities, including strategic calendar and schedule management, travel arrangements, expense reimbursement, and logistics for internal and external meetings. The position may also proofread communications, compile reports, undertake special projects, and fulfill administrative requests through the ESS request site. It requires professionalism, confidentiality, and a sense of urgency. The position is expected to be in the office five days per week.

Requirements

Associate degree or at least two years of experience in a related field.
At least three years of relevant experience in a related field or area.
Intermediate to advanced Microsoft Office skills, with the ability to learn firm software and programs and train others as needed.
Working knowledge of tools, resources, and technology required for assigned responsibilities.
Ability to communicate effectively with a diverse audience.
Effective organization, prioritization, and time-management skills, with strong attention to detail.
Excellent people skills.
Strong grammar and proofreading skills and experience.
Ability to prepare presentations, including charts, graphics, tables, speaker notes, and handouts.
Ability to balance multiple tasks and projects.
Punctuality and adaptability to changing schedules.
Ability to convey instructions clearly and concisely and respond when required.
Professional demeanor, conversation, and attire.
Ability to facilitate discussions with leaders.
Ability to manage at a macro level and recognize when a more refined approach is necessary.
Ability to respond positively to changing circumstances and support business improvement through change.
Ability to work collaboratively with the executive assistant supervisor/manager to support the enterprise, particularly during peak times.

Nice To Haves

Experience with project management tools.

Responsibilities

Maintain leaders’ calendar appointments, ensuring meetings are scheduled in advance and prioritized appropriately.
Coordinate travel arrangements, including flights, cars, hotels, and meals.
Submit expense reports in a timely manner.
Administer meetings by managing invitations and logistics, tracking attendees, taking notes, and following up on action items.
Maintain daily, weekly, and monthly to-do lists and follow up as needed.
Handle confidential correspondence.
Take ownership of assigned projects and events, including research, organization, and execution.
Prepare and proofread correspondence, PowerPoint slides, handouts, spreadsheets, and other information for a professional and consistent appearance.
Compile data from varied resources and prepare reports or documentation.
Review invoices and firm-issued purchasing card charges for accuracy and reconcile them as needed.
Serve as a go-to resource to deliver a consistent, positive experience.
Liaise between ESS and other firm client service departments or external parties as appropriate.
Share knowledge of firm systems, tools, and industry knowledge when appropriate.
Collaborate with other executive assistants to identify and establish best practices.
Provide training to others when appropriate.
Perform other duties as assigned.
Facilitate discussions with leaders.
Manage at a macro level and identify when a more refined approach is needed.
Respond positively to changing circumstances, seek and implement change to improve the business, and model change.
Collaborate with the executive assistant supervisor/manager to provide support across the enterprise, particularly during peak times.