Executive Assistant Office Manager

Avant Communications LLC•Frisco, TX

4d•Hybrid

About The Position

We are seeking a highly organized, proactive, and resourceful Executive Assistant / Office Manager to support the seamless operation of the HQ2 Office and provide high-level support to senior and local leadership. This dual-role position involves managing complex calendars, organizing regional events, helping teams stay coordinated and connected, and supporting various projects. The successful candidate will help build a positive team environment and establish working relationships inside and outside the organization. The role requires discretion when handling confidential information, professionalism when working with executives, and strong communication at all levels. This is a full-time, hourly position. Employees located in the Greater Chicagoland Area or Dallas/Frisco area are currently expected to work from the office one day per week; this expectation is subject to change. Front desk presence is required Tuesday through Thursday, 8:30 a.m. to 4:30 p.m.

Requirements

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and other productivity tools.
Strong written and interpersonal communication skills.
Ability to work independently and handle multiple priorities simultaneously.
High level of discretion and professionalism.

Nice To Haves

Experience with Apple/MacOS.

Responsibilities

Provide comprehensive administrative support to two Vice Presidents, including calendar management, travel arrangements, meeting coordination, correspondence, and expense support.
Track and help drive completion of key deliverables and follow up on outstanding items.
Act as a liaison between senior leadership and various departments.
Handle confidential information with discretion and professionalism.
Oversee day-to-day office operations and maintain local relations with the property manager, including building access, system maintenance, cleaning staff, and security.
Coordinate meeting spaces and desk availability for Avant staff, partners, and providers.
Plan and organize in-office events and assist with regional events of all sizes.
Manage reception duties, including welcoming guests and regulating foot traffic.
Work with various departments to manage office financials.
Serve as a BattleLab Technology expert and support IT staff as necessary.
Handle incoming and outgoing mail, including USPS, FedEx, and deliveries.
Perform other duties and tasks as assigned.
Communicate effectively and constructively with management, peers, and coworkers.