Executive Assistant I
About The Position
The Executive Assistant I provides primary administrative support to leadership and staff within the North Carolina Office of Rural Health. The role coordinates travel-related activities and purchases across program areas, manages multiple Outlook calendars, and provides general administrative support in a fast-paced, high-volume office environment. The position requires accurate, professional administrative work while balancing competing priorities and communicating consistently with internal and external partners. It supports efficient workflow and effective program operations through organized administrative processes and reliable support.
Requirements
- Bachelor's degree, preferably in business administration or a related discipline, from an appropriately accredited institution; or an associate's degree in secretarial science, business administration, or a related discipline and two years of progressively responsible administrative/office management experience; or a high school diploma or GED and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.
Nice To Haves
- Comprehensive administrative support experience with leadership, boards, and collaborative partners, including meeting scheduling, minutes, travel logistics, and related documentation.
- Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
- Experience supporting high-volume office operations and reviewing and editing written materials for accuracy, formatting, grammar, punctuation, and sentence structure.
- Skill completing purchasing and reconciliation tasks using established processes and procedures.
- Experience compiling, summarizing, and tabulating data, conducting queries, and producing reports in Excel, Access, or similar software.
Responsibilities
- Coordinate travel-related activities and purchases for Office of Rural Health programs and staff.
- Provide general administrative support across program areas to support daily operations.
- Manage multiple Outlook calendars for leadership and program scheduling.
- Complete administrative tasks in a fast-paced, high-volume office while balancing competing priorities.
- Schedule meetings, send updates, track attendance, prepare minutes, and support boards and collaborative partners.
- Arrange travel and meal logistics and prepare related forms and documentation.
- Review and edit written materials for accuracy, clarity, grammar, punctuation, and formatting.
- Perform purchasing and reconciliation duties according to established office processes.
- Communicate professionally and accurately with internal and external partners, orally and in writing.
- Compile, summarize, and tabulate data; conduct queries and generate reports using Excel, Access, or similar tools.
Benefits
- Health insurance options
- Standard and supplemental retirement plans
- NCFlex benefits program
- Paid vacation leave
- Paid sick leave
- Community service leave
- Paid parental leave for eligible employees
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
