Executive Assistant I

TD Bank•New York, NY

11d•Onsite

About The Position

The Executive Assistant I TDS provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team. The role reports to a TDBG Vice President and may support multiple TDBG VPs and AVPs. It handles varied assignments of limited complexity, completes day-to-day or weekly processes with limited supervision, and uses discretion when handling sensitive or confidential information. The position requires working-level knowledge of business unit or operational functions and relevant regulatory requirements. The Executive Assistant provides professional, high-quality administrative service to executives and their contacts. Responsibilities include coordinating schedules, meetings, conferences, teleconferences and travel; managing expenses and preparing routine reports; preparing communications and presentations; taking meeting minutes; screening calls and distributing correspondence; and supporting broader office processes as needed. The role also manages its workload to meet service expectations, follows policies and procedures, ensures accurate documentation, escalates unusual or high-risk matters, and contributes to team effectiveness and a positive, equitable work environment. This role is located in New York, New York, and is listed as 40 hours. TD Securities provides capital markets products and services to corporate, government and institutional clients. The posting describes a total rewards package that includes salary and possible variable compensation, health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and recognition.

Requirements

Post-secondary education.
At least 2 years of experience.
Proficiency gained through job-related training to perform a range of duties.
Working-level knowledge of the business unit or operational functions and applicable regulatory issues or requirements.
Ability to complete varied administrative assignments with limited supervision and make decisions within well-defined parameters.
Ability to use discretion when managing correspondence and sensitive or confidential information.

Responsibilities

Provide dedicated administrative support to executives and, as needed, general office support for a broader team.
Act as a point of contact among executives, employees, clients and external partners.
Manage information flow in a timely and accurate manner.
Plan and schedule executives’ meetings, conferences, teleconferences and travel.
Manage expenses and prepare weekly, monthly or quarterly reports.
Format information for internal and external communications, including memos, emails, presentations and reports.
Take minutes during meetings.
Screen and direct phone calls and distribute correspondence.
Support broader team processes, including office supply inventory and equipment management as required.
Prioritize and manage workload to meet service-level and productivity requirements.
Exercise discretion in handling correspondence and sensitive or confidential information.
Apply operating policies and procedures and ensure prepared documentation is accurate and consistent with business intentions and applicable rules and regulations.
Escalate non-standard or high-risk activities as necessary.
Identify and recommend opportunities to improve productivity, effectiveness and operational efficiency.
Complete due diligence to support the accuracy of activities and comply with the Bank Code of Conduct.
Participate as a team member, communicate relevant updates, support knowledge transfer and cross-training, and contribute to a positive, diverse and equitable work environment.
Participate in personal performance management and development activities.