Executive Administrative Partner

Meta•Menlo Park, CA

20h•$122,907 - $201,500

About The Position

Meta is seeking an experienced Executive Administrative Partner to support a VP on the Meta leadership team. The role calls for a resourceful problem-solver and highly organized partner who can manage complex calendaring and extensive travel planning. The person will communicate effectively with executives, cross-functional partners, and external contacts, and build relationships across the broader Meta ecosystem. This is a full-time position.

Requirements

At least 5 years of relevant experience providing administrative support to one or more executives.
At least 5 years of relevant experience coordinating travel logistics on behalf of one or more executives.
At least 5 years of relevant calendar management and expense report management experience for one or more executives.
Experience prioritizing multiple projects.
Experience with Microsoft Office and Google Suite.

Nice To Haves

Demonstrated ongoing AI skill development, such as prompt/context engineering or agent orchestration, and staying current with emerging AI technologies.
Experience producing accurate, detail-oriented work such as expense reports, travel itineraries, and event logistics, and proactively following through on tasks to completion.
Experience independently managing projects, prioritizing competing tasks based on impact and deadlines, and adapting to shifting priorities.
Experience building and maintaining trust with leadership and partners.
Demonstrated ability to integrate AI tools to optimize or redesign workflows and drive measurable impact, such as efficiency gains or quality improvements.
BA/BS degree.
Experience building, managing, and influencing cross-functional business stakeholder relationships.
Prior or current experience supporting VPs at a large-scale technology company.
Experience adhering to and implementing responsible, ethical AI practices, such as risk assessment, bias mitigation, and quality and accuracy reviews.
Experience driving events and fostering a team environment.
Consistent track record of ensuring confidentiality and discretion in all partnerships.
Experience managing logistics across multiple teams.
Project management experience.
Experience collaborating and partnering closely with other administrative professionals and key cross-functional partners.
Experience in a multi-staffed office environment.

Responsibilities

Manage complex scheduling and logistics movements.
Manage reactive and proactive scheduling.
Coordinate internal and external meetings.
Prepare expense reports and purchase requisitions.
Travel to support large off-sites as needed.
Support onsite team needs.
Coordinate domestic and international travel arrangements.
Build cross-functional relationships between departments.
Partner closely with organizational lead administrators.
Communicate key organizational and company updates to administrators and cross-functional partners.