Executive Administrative Partner

ZipRecruiter • Santa Monica, CA

6d • $85,000 - $107,500 • Hybrid

About The Position

The Executive Administrative Partner (EAP) is a trusted, strategic partner for up to three senior executives, including Chief-level leaders. As part of the Workplace Experience Team, the EAP ensures seamless execution of daily priorities while amplifying broader organizational impact. The role manages complex executive calendars, including some personal needs, schedules meetings, prepares executives for important tasks, and supports projects. The EAP also works with the Workplace Experience and People teams on events, project coordination, and improving the in-office experience. Success requires emotional intelligence, professionalism, business acumen, the ability to anticipate needs, proactively resolve challenges, and operate with urgency in fast-paced, high-ambiguity environments.

This is a full-time, hybrid position based in Santa Monica, with an expected in-office presence of at least four days per week and one remote day, subject to manager discretion and business needs. Attendance is requested for Collaboration Weeks throughout the year in Phoenix and alternate locations as needed.

Requirements

• At least 4 years of experience supporting C-level executives in a fast-paced, high-growth, or complex environment.
• Strong project ownership skills, including independently managing timelines, deliverables, and follow-through without close oversight.
• Sound judgment and discretion, particularly in high-pressure, ambiguous, or sensitive situations involving confidential information or shifting executive needs.
• Exceptional communication skills, including crafting clear, professional messaging on behalf of executives and communicating effectively across all organizational levels.
• Ability to operate with urgency and focus and assess and triage competing priorities using sound executive judgment.
• Attendance at Collaboration Weeks throughout the year in Phoenix and alternate locations as needed is requested.

Nice To Haves

• Experience working for a technology or entertainment company.
• Executive presence, projecting confidence, clarity, and professionalism in internal and external interactions while maintaining composure and adaptability.
• Proactive problem-solving skills, including identifying potential obstacles early and course-correcting quickly to maintain momentum and alignment.
• Collaborative, cross-functional approach; ability to build relationships across teams and functions and connect executives with the broader organization.

Responsibilities

• Execute administrative activities and strategic projects with precision, using strong organizational skills and a process-oriented mindset to drive results.
• Serve as a trusted advisor, liaison, and ambassador for the executive(s), representing their priorities and style with professionalism and discretion.
• Anticipate business needs and proactively provide tailored support; prioritize and act on requests with minimal direction in a dynamic, fast-paced environment.
• Manage complex calendars, schedule appointments, reconcile expenses, troubleshoot conflicts, and recommend ways to optimize executive time and effectiveness.
• Support in-office operations and workplace experience, including greeting guests, supporting events, and providing front desk coverage.
• Collaborate with internal teams to coordinate meetings, events, and projects, ensuring alignment with broader business goals and seamless execution.

Benefits

• A full range of medical, financial, and other benefits.
• Depending on the position offered, equity, bonuses, commission, or other forms of compensation may be included in the total compensation package.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed