Administrative Business Partner

Dean Dorton•Lexington, KY

10h

About The Position

The Administrative Business Partner provides high-level administrative and operational support to firm leaders and serves as a strategic partner in advancing business priorities. The role anticipates leadership needs, optimizes executive effectiveness, coordinates key initiatives, and ensures smooth day-to-day operations. It balances proactive planning with responsive execution while exercising professionalism, discretion, and sound judgment in a fast-paced environment. The position supports Directors and Associate Directors by understanding their priorities, goals, preferences, and leadership styles; adapting to changing business needs; and coordinating calendars, travel, expenses, meetings, communications, projects, and events. It also supports data-informed decision-making, billing and credit card processes, operational improvement, and special projects. The role works closely with internal and external stakeholders and leverages the Administrative Specialists pool to manage workload effectively.

Requirements

Minimum of five years of progressive administrative, executive support, business operations, or related experience.
Demonstrated ability to manage multiple priorities and projects simultaneously in a fast-paced environment.
Exceptional organizational skills and attention to detail.
Strong critical-thinking, problem-solving, and decision-making abilities.
Excellent verbal and written communication skills.
Ability to build and maintain effective relationships with stakeholders at all levels of the organization.
High degree of professionalism, integrity, and confidentiality.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience with calendar management, travel coordination, expense reporting, and project tracking tools.
Ability to work independently while collaborating with leadership and team members.

Nice To Haves

Bachelor’s degree in Business Administration, Communications, Management, or a related field is preferred.

Responsibilities

Build and maintain understanding of Director and Associate Director priorities, goals, preferences, and leadership styles to anticipate needs and optimize effectiveness.
Adapt communication, support, and work approaches to evolving leadership priorities and business needs.
Collect, analyze, and interpret business data and information; prepare reports, identify trends, and track key performance indicators.
Oversee service group credit card activities, including monitoring expenditures and coordinating monthly reconciliations.
Oversee billing-related activities for Directors and Associate Directors and ensure alignment with firm processes.
Manage executive calendar strategy, aligning leadership priorities and optimizing time allocation.
Coordinate travel planning and logistics in support of business objectives.
Oversee expense reporting to ensure accuracy, compliance, and timely submission.
Prepare meeting agendas, coordinate logistics, gather materials, and document action items.
Manage incoming correspondence, emails, and inquiries, using judgment to respond or escalate.
Support project management by tracking deadlines, coordinating deliverables, and communicating status updates.
Coordinate internal and external meetings, conferences, retreats, client functions, and events.
Build and maintain relationships with internal and external stakeholders.
Identify opportunities to improve processes, increase efficiency, and support strategic initiatives.
Handle confidential and sensitive information with discretion and professionalism.
Provide administrative support for special projects, strategic initiatives, and cross-functional business activities.
Use technology and business systems to enhance productivity, organization, and communication.
Leverage the Administrative Specialists pool to manage workload effectively.
Demonstrate critical thinking, problem-solving, decision-making, clear communication, organization, adaptability, professionalism, integrity, confidentiality, and follow-through.
Complete firm administrative requirements, including timely time entry.
Participate in firm initiatives, events, committees, and professional development activities as appropriate.
Support continuous improvement of administrative processes, operational effectiveness, and service delivery.