Executive & Administrative Business Partner
About The Position
Rezolute is a rapidly growing, small clinical-stage biopharmaceutical company headquartered in Redwood City, California, focused on improving outcomes for individuals with hypoglycemia caused by hyperinsulinism. The Executive & Administrative Business Partner provides primary administrative and office operations support to the office and remote employees as needed. Reporting to the Vice President of People & Culture, this role supports leadership and teams through meeting and calendar coordination, office operations, travel and expense assistance, onboarding, and human resources administration. The position is primarily onsite in Redwood City, with onsite work required four days per week and some flexibility to support cross-functional interaction. The successful candidate is professional, detail-oriented, communicative, customer-focused, and outcome-oriented. They must be able to work proactively and independently, manage competing priorities in a fast-paced environment, and handle confidential information. The posting refers to the role in its compensation section as “Sr Administration Assistant.”
Requirements
- Experience working within a growing biotech company before and after product launch.
- At least 5 years of related experience in an Administrative Assistant role supporting a large team.
- Expertise in Outlook and standard office software applications, including Microsoft Word, PowerPoint, and Excel; experience developing PDF forms; and proficiency with Concur and SharePoint as appropriate for the supported function.
- Ability to manage competing priorities and tight deadlines while maintaining quality.
- Ability to multitask and proactively identify potential issues and provide assistance.
- Excellent attention to detail.
- Excellent communication, customer service, and interpersonal skills.
- Reliability and ability to work independently and as part of a team.
- Ability to learn quickly and work proactively on most tasks while following established guidelines.
- Experience handling confidential information.
Responsibilities
- Proactively schedule, coordinate, and manage meetings and conference calls, including attendee availability, rooms and equipment, catering, setup and breakdown, meeting materials, and minutes as requested.
- Work with functional leads to resolve scheduling conflicts and ensure appropriate meeting attendance.
- Arrange offsite meeting details, including hotels, restaurant reservations, catered meals, audiovisual equipment, and team-building events.
- Assist with business travel planning and coordination in accordance with company travel policy.
- Assist with expense reports for submission through the company application.
- Prepare documents, flowcharts, organizational charts, and presentations.
- Order and maintain department office supplies.
- Coordinate with IT to resolve computer and other technical issues.
- Participate in new-hire onboarding activities in coordination with company departments.
- Attend and participate in team, department, and management meetings, onsite and offsite as applicable.
- Coordinate and support leadership and department calendars, and ensure team and staff meetings are planned and prepared.
- Assist Human Resources with daily administrative tasks and projects as needed.
- Schedule and facilitate candidate interviews remotely and onsite as needed.
Benefits
- Competitive compensation
- Stock options
- Medical insurance
- Dental insurance
- Vision insurance
- Disability insurance
- Life insurance
- Long-term care insurance
- Holiday pay
- Tracking Free Vacation Program
- 401(k) plan match
- Educational assistance benefit
- Fitness center reimbursement
- Annual performance bonus, subject to applicable plan terms and company and individual performance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
