Executive Administrative Partner
About The Position
Lenovo is seeking an experienced Executive Administrative Partner to support the Vice President of its global Digital Commerce organization. The candidate will be responsible for keeping the organization running smoothly and effectively in a complex global environment. The successful candidate for this role will be able to manage complex, multi-time zone travel and meeting scheduling as well as coordinating off-site activities. To excel in this role, the candidate will need to be able to manage confidential information, have excellent attention to detail and work with a sense of urgency. This individual will be responsible for all administrative needs including but not limited to managing calendar, expense reporting, extensive international travel, document approval processing and additional projects which will be assigned. This position operates with a hybrid schedule and is onsite 3 days per week.
Requirements
- Associate’s Degree OR 3+ years Experience supporting Director and above-level business leaders in a global environment, coordinating across multiple geographies
- Proficiency with Outlook, MS Office 365 Suite, MS Teams, Zoom
- 5 years of Experience supporting a VP and above-level business leader in a global environment, coordinating across multiple geographies
Nice To Haves
- 10+ years of Experience supporting VP and above-level business leaders in a global environment, coordinating across multiple geographies
- 10+ years of Experience calendaring across multiple geographies with Outlook and MS Office 365 Suite
- 10+ years of Experience working in multi-cultural, highly-matrixed cross-functional organizations and coordination and partnership with the Executive Office (including the Chief of Staff)
- Ability to work independently in a fast-paced environment with professionalism and tact
- Excellent written and verbal communication and interpersonal skills
- Strong cross-functional collaboration skills
- Positive, can-do attitude willing to help team and peers
- Strong attention to detail demonstrating accuracy and thoroughness of work
- Time-oriented prioritization ability
- Ability to be flexible and accommodate global schedules and plans
- Ability to swivel and find solutions quickly
Responsibilities
- Manage complex calendaring across multiple geographies and time zones
- Ensure Executive is on track to meet commitments
- Coordinate meetings and events with senior level internal and external clients
- Maintain organization cadence (BMS)
- Drive Executive Staff Meetings: Deck consolidation, Agenda, Actions, Follow up
- Execute and drive organization-specific projects with high attention to detail: Lenovo Executive Committee meetings, Sr. Leadership meetings, All Hands Calls, Town Halls, Board of Director Calls, and additional events as assigned
- Arrange complex, multi-leg international and domestic travel, ensuring compliance on policy and procedures (i.e., spend limits, city caps)
- Proactively track of all flight and ground transportation, ensuring smooth travel
- Maintain Travel & Expense budget reports
- Review and Approve Expense Reports on behalf of Executive
- Process and Reconcile Expense Reports against Statements
- Generate and format decks for presentations and calls
- Learn and make sound decisions based upon understanding of organizational structure, policies and business needs
- Maintain confidentiality and demonstrate tact regarding sensitive and proprietary information
- Assists extended team members with administrative duties as needed
- Provide mentorship to administrative assistants in support center (i.e., peer training, teambuilding)
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
