Executive & Administrative Business Partner

Rezolute•Redwood City, CA

7d•$110,000 - $145,000•Onsite

About The Position

Rezolute, a rapidly growing clinical-stage biopharmaceutical company focused on improving outcomes for people with hypoglycemia caused by hyperinsulinism, is seeking an experienced office administration professional to support its Redwood City office and remote employees as needed. The Executive & Administrative Business Partner provides primary administrative and office-operations support and reports to the Vice President of People & Culture. The role is primarily onsite in Redwood City, with onsite work required four days per week and some flexibility to support cross-functional interaction. The successful candidate will be professional, attentive to detail, effective in communication and relationship management, customer-service oriented, and able to deliver outcomes in a fast-paced environment. The posting describes the compensation range under the title “Sr Administration Assistant”: anticipated base salary of $110,000 to $145,000, depending in part on location and qualifications. The position is also eligible for an annual performance bonus and offers stock options and a benefits package.

Requirements

At least five years of related experience in an Administrative Assistant role supporting a large team of people.
Experience working within a growing biotech company before and after product launch.
Ability to manage competing priorities and tight deadlines while maintaining quality.
Ability to multitask, identify potential issues proactively, and provide assistance where needed; strong attention to detail.
Expertise with Outlook and standard office software, including Microsoft Word, PDF form development, PowerPoint, Excel, Concur, and SharePoint, as appropriate for the function supported.
Excellent communication, customer service, and interpersonal skills.
Reliability and ability to work effectively both independently and as part of a team.
Ability to learn quickly and proactively handle most tasks while following established guidelines.
Experience handling confidential information.

Responsibilities

Proactively schedule, coordinate, and manage meetings and conference calls, including attendee availability, meeting rooms and equipment, catering, setup and breakdown, materials preparation and distribution, and meeting minutes when requested.
Work with functional leads to resolve scheduling conflicts and ensure appropriate attendance.
Arrange logistics for offsite meetings, including hotels, restaurant reservations, catered meals, audiovisual equipment, and team-building events.
Assist with business travel planning and coordination in accordance with company travel policy.
Assist with expense reports for submission through the company application.
Assist in preparing documents, flowcharts, organizational charts, and presentations.
Order and maintain department office supplies.
Coordinate with IT to resolve computer and other technical issues.
Participate in cross-functional onboarding activities for new hires.
Attend and participate in team, department, and management meetings onsite and offsite, as applicable.
Coordinate and support leadership and department calendars, and ensure team and staff meetings are planned and prepared.
Assist Human Resources with daily administrative tasks and projects as needed.
Assist with scheduling and facilitating candidate interviews, remotely and onsite as needed.