Administrative Business Partner

Dean Dorton•Louisville, KY

10h

About The Position

The Administrative Business Partner provides high-level administrative and operational support to firm leaders and acts as a strategic partner in advancing business priorities. The role anticipates leadership needs, optimizes executive effectiveness, coordinates key initiatives, and supports seamless day-to-day operations. It balances proactive planning with responsive execution while requiring professionalism, discretion, and sound judgment in a fast-paced environment. The position supports Directors and Associate Directors by learning their priorities, goals, preferences, and leadership styles; coordinating calendars, travel, expenses, billing, meetings, and correspondence; and tracking projects, business data, trends, and key performance indicators. It also supports special projects and process improvements, builds stakeholder relationships, and handles sensitive information confidentially. The Administrative Business Partner collaborates with the administrative team and leverages the Administrative Specialists pool to manage workload effectively.

Requirements

Minimum of five years of progressive administrative, executive support, business operations, or related experience.
Demonstrated ability to manage multiple priorities and projects simultaneously in a fast-paced environment.
Exceptional organizational skills and attention to detail.
Strong critical thinking, problem-solving, and decision-making abilities.
Excellent verbal and written communication skills.
Ability to build and maintain effective relationships with stakeholders at all levels of the organization.
High degree of professionalism, integrity, and confidentiality.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience with calendar management, travel coordination, expense reporting, and project tracking tools.
Ability to work independently while collaborating effectively with leadership and team members.

Nice To Haves

Bachelor’s degree in Business Administration, Communications, Management, or a related field is preferred.

Responsibilities

Build and maintain an understanding of Director and Associate Director priorities, goals, preferences, and leadership styles to anticipate needs and optimize effectiveness.
Adapt communication, support, and work approaches to evolving leadership priorities and business needs.
Collect, analyze, and interpret business data and information to support leadership objectives and decision-making.
Prepare reports, identify trends, and track key performance indicators.
Oversee service group credit card activities, including monitoring expenditures and coordinating monthly reconciliations.
Oversee billing-related activities for Directors and Associate Directors and ensure alignment with firm processes.
Manage executive calendar strategy, aligning leadership priorities and optimizing time allocation.
Coordinate travel planning and logistics in support of business objectives.
Oversee expense reporting to ensure accuracy, compliance, and timely submission.
Prepare meeting agendas, coordinate logistics, gather materials, and document action items.
Manage incoming correspondence, emails, and inquiries, using judgment about responses and escalation.
Support project management by tracking deadlines, coordinating deliverables, and communicating status updates.
Coordinate internal and external meetings, conferences, retreats, client functions, and events.
Build and maintain relationships with internal and external stakeholders.
Identify opportunities to improve processes, increase efficiency, and support strategic initiatives.
Handle confidential and sensitive information with discretion and professionalism.
Provide administrative support for special projects, strategic initiatives, and cross-functional business activities.
Use technology and business systems to enhance productivity, organization, and communication.
Leverage the Administrative Specialists pool to manage workload effectively.
Demonstrate critical thinking, problem-solving, and decision-making skills.
Communicate clearly and professionally with leaders, clients, and stakeholders.
Manage multiple priorities and deadlines with exceptional organization.
Maintain professionalism, integrity, confidentiality, and sound judgment in interactions.
Adapt to changing priorities and business needs.
Build trust and credibility through proactive partnership, responsiveness, and follow-through.
Complete firm administrative requirements, including timely time entry.
Participate in firm initiatives, events, committees, and professional development activities as appropriate.
Support continuous improvement efforts in administrative processes, operational effectiveness, and service delivery.