Administrative Business Partner, Product

Zoox • Foster City, CA

1d • $123,000 - $168,000 • Hybrid

About The Position

Zoox is hiring an Administrative Business Partner to support its Product, Features, and Homologation department, including the Senior Director of Product, Features, and Homologation and the Director of Product. The role provides administrative support to the team, reports to the Senior Director, and works closely with other Executive Assistants and Administrative Business Partners across Zoox. It requires strong calendaring and prioritization, attention to detail, organization, the ability to meet tight deadlines and manage multiple critical requests, discretion with confidential information, and professionalism when working with senior leaders. A genuine passion for the Zoox mission is important. The role requires onsite presence at the Foster City, California office 3–5 days per week.

Requirements

• At least 4 years of administrative or executive assistant experience.
• Strong organizational skills and an appreciation for the challenges of supporting a growing team with diverse personalities and programs.
• Excellent written and verbal communication skills.
• Sensitivity in handling critical and confidential information.
• Technical computer skills, including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products.

Nice To Haves

• Previous exposure to company boards, public officials, and other senior-level stakeholders.
• Bachelor's degree.

Responsibilities

• Manage day-to-day calendar arrangements, including team and cross-functional meetings, interviews, and last-minute schedule changes.
• Lead preparation, agenda-setting, note-taking, and follow-ups for select team meetings and quarterly operations reviews.
• Plan and execute team off-sites and events of varying size and complexity for the organization and individual teams.
• Support new-hire onboarding for scaling departments.
• Handle administrative tasks, including domestic and international travel booking, expense reporting, calendar management, and meeting arrangements.
• Provide backup support to other Administrative Business Partners and Executive Assistants as needed.

Benefits

• Paid time off, including sick leave, vacation, and bereavement leave.
• Unpaid time off.
• Zoox Stock Appreciation Rights.
• Amazon Restricted Stock Units (RSUs).
• Health insurance.
• Long-term care insurance.
• Long-term and short-term disability insurance.
• Life insurance.
• A sign-on bonus may be offered as part of the compensation package.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed