Executive Administrative Associate Specialist - OCU - Non-Technical - 1st Shift

Cummins•Columbus, IN

4d•Onsite

About The Position

Performs administrative duties and office support activities for an officer of Cummins. This role involves understanding the annual business cycle, managing the executive's calendar, scheduling meetings and travel, and completing expense reports. The specialist will interact with senior leaders of Cummins' customers and suppliers, address inquiries, and make sound decisions in ambiguous situations. They will manage the executive's correspondence, develop an understanding of the executive's work style, and assume responsibilities as requested. The role requires proficiency in Microsoft Suite and Lotus Notes, ensuring high-quality document production. The specialist will gather data for reports and analyses, prepare them to assist executive decision-making, and interact effectively with all company levels. They will also schedule staff meetings, develop agendas, and ensure follow-up actions are completed. Responsibilities include preparing documentation for vendor payments, submitting requests into the accounting system, approving transactions, and working with the finance team on financial reports. The role also involves initiating and participating in improvement processes, conducting audits, and maintaining a strong network across departments. A high level of confidentiality is expected. Travel may be required.

Requirements

Understands the annual business cycle and anticipates the executive’s needs.
Understands business etiquette.
Uses appropriate tools for required work, including the Microsoft suite and Lotus Notes.
Knows the appropriate sources for needed data.
Understands the structure of the organization and maintains a strong network across departments.
Demonstrates the highest level of confidentiality.

Responsibilities

Manages the executive’s calendar, schedules meetings, calls, and other interactions based on priorities.
Schedules travel and completes expense reports in a timely manner.
Interacts and works successfully with senior leaders of Cummins’ customers and suppliers.
Researches solutions to questions and responds independently to email and phone inquiries.
Makes sound choices in ambiguous situations and solves issues with reason and calm in times of crisis.
Manages the executive’s email and other correspondence, responding on behalf of the executive where appropriate.
Develops an understanding of the executive’s work style and preferences.
Assumes responsibilities as requested by the executive.
Ensures that all documents produced for the executive are of the highest quality, accuracy, and completeness.
Gathers data for reports and analyses and prepares reports and analyses to assist executive with decision making.
Interacts effectively with all levels of employees throughout the company.
Works with the executive’s staff to ensure business decisions are made in a timely fashion.
Schedules staff meetings, arranges meeting space or virtual meeting tools, develops staff meeting agendas, and ensures participants are prepared.
Ensures that any follow-up actions resulting from the meeting are documented and completed.
Prepares documentation for payment of vendors, consultants, and suppliers.
Submits documentation and enters requests for payments into accounting system.
Approves transactions and responds to inquiries from accounts payable and payees.
May approve staff expense reports and other payment requests.
Works with finance team to prepare and run financial reports for the executive.
Initiates, develops, leads, and participates in improvement processes.
Actively participates in self- and team audits and resulting process improvements.
Maintains a strong network across departments to answer questions, solve problems, and execute responsibilities.
Demonstrates the highest level of confidentiality in execution of all responsibilities.
Performs other duties as required.
Travels as required by the work.