Executive Administrative Secretary (Non-Merit)

Kentucky Personnel Cabinet•Frankfort, KY

2d•$39,285 - $58,927•Hybrid

About The Position

The Department for Aging and Independent Living oversees administration of statewide programs and services on behalf of Kentucky’s older adults, individuals with disabilities, and their caregivers. The mission of the Department for Aging and Independent Living (DAIL) is to promote the dignity, wellbeing, and independence of Kentuckians and their caregivers. The Executive Administrative Secretary provides high-level administrative support to the Commissioner's Office within the Department for Aging and Independent Living. This position offers an excellent opportunity for professional growth while making a meaningful impact on the lives of Kentuckians by supporting programs and initiatives that promote healthy aging, independence, and stronger communities.

Requirements

Sufficient education which would assure knowledge, skills and abilities to accomplish position objectives.
Sufficient experience which would assure knowledge, skills and abilities to accomplish position objectives.
Exceptional interpersonal skills with the ability to build positive, collaborative relationships with colleagues, partners, stakeholders, and the public.
Strong customer service skills, including professionalism, empathy, diplomacy, and the ability to communicate effectively with individuals from diverse backgrounds.
Excellent written and verbal communication skills, with the ability to convey information clearly and professionally.
Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, Adobe Acrobat, and internet-based software applications.
The ability to work effectively under pressure, meet deadlines, and adapt to changing priorities.
Strong analytical and critical thinking skills with sound judgment and effective decision-making abilities.
The ability to work independently while also contributing as a collaborative and dependable member of a team.
A proactive, solutions-oriented mindset with a commitment to continuous improvement and high-quality customer service.

Responsibilities

Serves as administrative assistant to the Commissioner.
Manages sensitive and confidential information, prepares reports, memos, and other correspondence.
Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit correspondence and documentation.
Schedules the Commissioner’s calendar, reviewing it for any conflicts, setting and moving appointments and meetings.
Coordinates meetings, program functions and/or special events.
Coordinate administrative activities and reporting across multiple organizational units.
Schedules and monitors projects and meetings.
Serves as a liaison with the Secretary’s Office, other departments and DAIL staff in the resolution of a variety of matters concerning all elements of the department’s operations.
Other duties as assigned.