Executive Administrative Assistant - Onsite

Medtronic•Lafayette, CO

21h•Onsite

About The Position

The Executive Administrative Assistant provides high-level support to the CST (Cranial and Spinal Technologies) Operating Unit, helping manage executive priorities, communications, meetings, and organizational activities. The role is a central coordination point across the business and calls for strong organization, attention to detail, discretion, and the ability to manage competing priorities in support of executive and business objectives. The ideal location is Lafayette, Colorado; other CST sites include Memphis, Tennessee; Boxborough, Massachusetts; and Fort Worth, Texas. The position coordinates executive calendars and travel, prepares communications and presentations, supports leadership meetings and business reviews, tracks action items, and collaborates with executive assistants, senior leaders, and cross-functional teams. It also handles confidential information and uses Microsoft 365 and AI-enabled productivity tools to improve administrative processes and support business operations.

Requirements

High School Diploma or GED.
6+ years of administrative support experience.
Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
Experience managing executive calendars, travel arrangements, meeting coordination, expense reporting, and executive communications.
Experience using AI-enabled productivity tools, including Microsoft Copilot or similar technologies, to improve efficiency and business operations.

Nice To Haves

Associate's Degree or Bachelor's Degree.
4+ years of experience supporting senior leaders at the Director level or above within a corporate environment.
Experience supporting Vice President-level leaders, Business Unit Presidents, or equivalent executives.
Experience supporting multiple executives and coordinating activities across diverse stakeholder groups.
Advanced PowerPoint skills, including developing executive-level presentations and leadership communications.
Experience working within a global organization and coordinating activities across multiple geographies and time zones.
Experience in the medical device, healthcare, life sciences, or other regulated industries.
For baccalaureate degrees earned outside the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Responsibilities

Manage the CST R&D Leader and CST R&D PMO leader’s complex calendars, prioritize competing demands, and coordinate meetings across multiple time zones.
Coordinate domestic and international travel, including itineraries, logistics, and expense reporting.
Prepare, edit, and format executive communications, presentations, reports, leadership updates, and meeting materials.
Coordinate leadership meetings, operating reviews, business reviews, employee communications, and organizational events.
Track action items, monitor deadlines, and follow up with stakeholders to ensure commitments and deliverables are completed on schedule.
Partner with executive assistants, senior leaders, and cross-functional teams to coordinate activities and enhance operational effectiveness.
Handle highly confidential business information with professionalism, discretion, and sound judgment.
Use Microsoft 365 and AI-enabled productivity tools to streamline administrative processes, enhance productivity, and support business operations.

Benefits

Competitive salary and flexible benefits package.
Short-term incentive through the Medtronic Incentive Plan (MIP).
Health insurance.
Dental insurance.
Vision insurance.
Health Savings Account.
Healthcare Flexible Spending Account.
Life insurance.
Long-term disability leave.
Dependent daycare spending account.
Tuition assistance/reimbursement.
Global well-being program (Simple Steps).
Incentive plans.
401(k) plan with employer contribution and match.
Short-term disability.
Paid time off.
Paid holidays.
Employee Stock Purchase Plan.
Employee Assistance Program.
Non-qualified Retirement Plan Supplement, subject to IRS earning minimums.
Capital Accumulation Plan, available to Vice Presidents and above or subject to IRS earning minimums.